Admin Assistant

HOSWELL ENTERPRISE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local enterprise in Singapore seeks an Administrative Assistant to manage office support tasks including communication management, scheduling, and document organization. The ideal candidate should possess strong organizational and communication skills, be proficient in Microsoft Office, and demonstrate adaptability in a fast-paced environment. This role is suitable for entry-level candidates eager to grow in a supportive setting.

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.
• Accuracy in tasks like data entry, record-keeping, and document preparation.
• Ability to adapt to changing priorities in a fast-paced environment.

Responsibilities

• Manage correspondence through phone and email.
• Set up appointments and manage calendars.
• Organize and maintain electronic and physical files.
• Order office supplies and manage inventory.
• Assist in planning and executing company events.
• Collaborate with other departments for workflow.

Skills

Organizational Skills

Communication Skills

Proficiency with Office Software

Attention to Detail

Problem-Solving Skills

Time Management Skills

Professional Demeanor

Adaptability and Flexibility

Confidentiality

Tools

Microsoft Office Suite

Job description

Job Description:

• Communication Management: Answering phones, responding to emails, and managing correspondence.
• Scheduling and Calendar Management: Setting up appointments, meetings, and managing calendars.
• Document Management: Creating, organizing, and maintaining both electronic and physical files, including reports, presentations, and other documents.
• Office Support: Ordering supplies, managing inventory, and assisting with general office tasks.
• Data Entry and Basic Bookkeeping: May include data entry, expense tracking, and basic financial record-keeping.
• Event Planning and Coordination: Assisting with the planning and execution of company events.
• Interdepartmental Coordination: Collaborating with other departments to ensure smooth communication and workflow.
  

Requirements:

• Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain organized records.
• Excellent Communication Skills: Strong written and verbal communication skills are crucial for interacting with colleagues, clients, and vendors.
• Proficiency with Office Software: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Attention to Detail: Accuracy in tasks like data entry, record-keeping, and document preparation is essential.
• Problem-Solving Skills: Ability to identify and resolve issues that may arise in an office environment.
• Time Management Skills: Ability to manage time effectively to meet deadlines and prioritize tasks.
• Professional Demeanor: Maintaining a professional and courteous attitude in all interactions.
• Adaptability and Flexibility: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Confidentiality: Handling sensitive information with discretion and professionalism.
• Experience: While many entry-level positions don't require prior experience, some may prefer or require experience as an Administrative Assistant or in a related role, especially for more senior positions.