Admin Assistant

UEMS Solutions Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent administration service provider in Singapore is seeking an experienced administrator to support operation duties, coordinate HR functions, and manage communications. The ideal candidate will have at least 2 years of experience and proficiency in Microsoft Office. Responsibilities include vendor billing, attendance reconciliation, and assisting in audits. This role requires strong communication and interpersonal skills.

Qualifications

• At least 2 years of admin experience.
• Proficient in Microsoft Office applications (Excel, Powerpoint, Word & etc.).

Responsibilities

• Performing operation administrative duties support and preparing operation reports.
• Take charge on all reconciliation of attendance in the payroll system.
• Responsible for all vendor’s billing approval routing.
• Participate in annual internal audits and safety initiatives.
• Assist the HOD/ Managers on various claims matters.
• Coordinate full spectrum of HR and payroll duties.

Skills

Team player

Good communication

Interpersonal skills

Proficient in Microsoft Office

Job description

Responsibilities

• Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.
• Take charge on all reconciliation of attendance in the payroll system.
• Responsible for all vendor’s billing approval routing and ensure billings are processed accordance.
• Responsible to track all departmental follow ups and schedules.
• Participate in annual internal audits and safety initiatives organize by the company.
• Asist the HOD/ Managers on various claims matters.
• Maintaining and upkeeping documents, records and filing according to IMS system
• Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.
• Handling Office store Management and Inventories (uniforms, stationaries, stocks)
• Stand-in as operation role in critical situation or exigency situation
• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.
• Attending to any enquiries and escalation to superior when necessary
• Coordinating with various departments when necessary
• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting
• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
• Any other ad-hoc duties as assigned by direct superior

Requirements

• At least 2 years of admin experience
• Team player with good communication and interpersonal skills
• Proficient in Microsoft Office applications (Excel, Powerpoint, Word & etc.)