Admin Assistant

FAST HORSE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prestigious company in Singapore is seeking an experienced administrative support professional. The role involves collaborating with a team to handle executive-level administrative tasks, planning corporate events, and managing communications. The ideal candidate will hold a diploma or degree in business, be proficient in QuickBooks and Microsoft Office, and be well-versed in both English and Chinese. This position ensures confidentiality while managing numerous responsibilities.

Qualifications

• Experience in providing executive-level administrative support.
• Proficiency in managing calendars and planning meetings.
• Ability to handle sensitive administrative matters with confidentiality.

Responsibilities

• Collaborate with a team to provide administrative support.
• Plan and coordinate corporate luncheons and meetings.
• Process monthly expense reports and maintain efficient office organization.

Skills

Executive-level administrative support

Tact and diplomacy

Organizational skills

Language skills in English

Language skills in Chinese

Education

Diploma or Degree in Business

Tools

QuickBooks

Microsoft Office

Outlook Express

Job description

• Collaborate with team of 4 to provide executive-level administrative support to the team with demonstrated ability to improvise procedures and meet demanding deadlines.
• Plan and coordinate corporate luncheons and develop presentations for related on- and off-site meetings; organize details of special events, travel arrangements, corporate agendas and itineraries.
• Handle administrative matters including screening calls, managing calendars, planning meetings, making travel arrangements, composing documents and organizing offices for efficiency.
• Process monthly expense reports to report to the finance side.
• Interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues.

EDUCATIONAL & PROFESSIONAL QUALIFICATIONS

• Diploma or Degree in Business

MISC. INFORMATION

• Technical Skills: Proficient in QuickBooks, Microsoft Office, Outlook Express
• Languages: Must be well-versed in English and Chinese