Admin Assistant

Intellipro Group; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A dynamic organization in Singapore is seeking a highly organized Admin Assistant to support the team. This role involves managing day-to-day tasks, ensuring smooth office operations, and providing administrative support. The ideal candidate should have at least 1 year of experience and demonstrate strong communication and organizational skills. Join us to make a meaningful impact in a fast-paced environment.

Qualifications

• 1 year of administrative experience.
• Ability to work in a fast‑paced environment.
• High level of professionalism.

Responsibilities

• Provide administrative support to the team and respond to emails.
• Manage and maintain calendars, schedules, and to-do lists.
• Organize and coordinate meetings and travel arrangements.
• Ensure confidentiality and handle sensitive information.

Skills

Organizational skills

Communication skills

Interpersonal skills

Adaptability

Job description

Role Purpose

We are seeking a highly organized and detail‑oriented Admin Assistant to provide administrative support to our Singapore team. The successful candidate will be responsible for managing day-to‑day tasks, ensuring seamless communication, and maintaining a high level of organization. This role is crucial in ensuring smooth office operations and providing essential support to the team.

Key Responsibilities

1. Administrative:

• Provide administrative support to the team and responding to emails
• Manage and maintain calendars, schedules, and to‑do lists
• Prepare and distribute documents and other materials as needed
• Maintain accurate and up‑to‑date records and databases
• Coordinate travel arrangements and events
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring all logistics are in place.
• Perform general office duties, such as filing and photocopying
• Ensure confidentiality and handle sensitive information with discretion
• Assist with the planning and execution of meeting or company events, from small meetings to larger corporate gatherings.
• Serve as the main point of contact for internal and external communications.

2. Office Management

• Manage pantry inventory
• Oversee the management of office supplies and equipment, working with vendors and maintenance staff to ensure everything is in good order.
• Greet visitors

Requirements

• Team player with a high level of professionalism and adaptability
• 1 year of administrative experience
• Great communication and interpersonal skill
• Ability to work in a fast‑paced environment