Admin Assistant

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 25,000 - 35,000; Full time

Job summary

A leading property management firm in Singapore is seeking an administrative assistant to support day-to-day operations. Responsibilities include managing tenant inquiries, coordinating events, and ensuring proper documentation and record-keeping. Proficiency in Microsoft Office applications is essential. The role requires effective communication skills and a proactive approach in addressing tenant needs.

Qualifications

• Good knowledge of computer applications like Microsoft Word, Excel and Power Point.
• Ability to manage and maintain proper records of site information.

Responsibilities

• Assist the Building Manager in day-to-day administrative duties.
• Coordinate with the SO Rep on events setup and logistics.
• Man the Call Centre during office hours.
• Verify invoices for works completed and goods received.
• Handle tenants and public enquiries through various communication channels.
• Assist with tenants communications and manage correspondences.

Skills

Handling complaints

Proficiency in Microsoft Office applications

Communication skills

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

• Assist the Building Manager and Property Officers in the day-to-day administrative duties.
• Be proficient in handling complaints with good knowledge of computer applications like Microsoft Words, Excel and Power Point.
• Coordinate with the SO Rep on events setup and logistic support including the reservation of car park lots and vehicle clearance
• Man the Call Centre during Normal Office Hours and be proficient in handling complaints with good knowledge of computer applications like Microsoft Word, Excel and Power Point.
• As part of the Company Emergency Response Team (CERT) as and when required.
• Assist in consolidation and reporting of FM spend under the responsibility of JLL
• Ensure site documentations and filling are in order
• Handle general administrative works for HDB sites
• Manage and maintain proper records of site information and register of tenants’ particulars and information
• Verify invoices for works completed and goods received.
• Work with HQ finance and site team in vendor invoices processing
• Handle tenants and public enquiries and feedback through calls, email, walk-up )
• Administrate tenants air-con extension billing (if required)
• Issuance of Purchase Order to vendors through HDB system
• Assist with tenants communications, preparation of circulars and managing of tenants correspondences
• Handles events request and coordinate team standby
• Manage and maintain proper records of site information and register of tenants’ particulars and information
• Co-ordinate, carry out and attend to promotional activities such as gift redemption, etc
• Track tenants arrears, follow up with tenants on arrears payment as well as update arrears report
• Any other duties as and when assigned

Location

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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