Admin Assistant

GUOCOLAND MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A property management company in Singapore is seeking a candidate for administrative support. Responsibilities include preparing monthly billing, processing invoices, and performing reception duties at the Management Office. The ideal candidate should have at least O-levels in English and Mathematics, along with a minimum of 2 years of relevant administrative experience. Proficiency in Microsoft Office is essential. This role is crucial for maintaining the office's organizational and logistical needs.

Qualifications

• Minimum O-level with credits in English and Mathematics.
• Minimum 2 years of general and managing car park administrative experience.
• Proficient in Microsoft Office.

Responsibilities

• Prepare Monthly Billing, raise Purchase Requisitions & Purchase Orders.
• Process invoices, create payment summary and petty cash.
• Perform reception duty for Management Office and assist with concierge duties.

Skills

Proficient in Microsoft Office

Education

O-level with credits in English and Mathematics

Job description

Job Description

• Prepare Monthly Billing, raise Purchase Requisitions & Purchase Orders, and route e-sign invoice for approval
• Processing of invoices, creating of payment summary and petty cash
• Perform reception duty for Management Office and assist with concierge duties (visitor management) where required
• Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform
• Use Yardi system to create work orders or feedback received from tenants or members of public and reply to these feedback
• Generate Yardi reports and send retail shop opening hours checklist weekly
• Prepare monthly management report
• Prepare tenants maintenance and insurance records submission
• Any other duties assigned by the Manager and supervisors

Job Requirements

• Minimum O-level with credits in English and Mathematics;
• Minimum 2 years of general and managing car park administrative experience; &
• Proficient in Microsoft Office