Admin Assistant

MDPI Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading academic publishing company in Singapore is seeking a dedicated Admin Assistant to support office administration. Key responsibilities include managing daily admin tasks, organizing filing systems, and coordinating meetings. Ideal candidates will have good English language skills, proficiency in Microsoft Office, and experience in similar roles. This full-time position offers benefits such as health insurance and an employee referral bonus.

Benefits

Personal Health Insurance (Inclusive of Medical & Dental)

Employee Referral Bonus

Qualifications

• 1 to 2 years of working as admin will be advantageous.
• Experience in fast-paced working environments.

Responsibilities

• Handle and support day-to-day admin tasks.
• Keep filing systems organized.
• Schedule and coordinate meetings and travel arrangements.
• Monitor and order office supplies.
• Work with vendors and maintain office facilities.
• Ensure compliance with admin processes.
• Handle confidential information with professionalism.
• Support on ad hoc tasks.

Skills

Good command of written and spoken English

Proficient in Microsoft Office

Responsible

Meticulous

Multi-tasker

Driven

Resourceful

Good team player

Education

Minimum diploma or equivalent

Job description

The Admin Assistantposition is a full-time role based in Singapore. Your main responsibility consists of supporting office administration and operation needs.

Responsibilities

• Handle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.
• Keep our digital (and physical, when needed) filing systems neat, organized, and easy to navigate.
• Help schedule and coordinate meetings, appointments, and business travel arrangements.
• Monitor the office supplies and place orders when stock runs low.
• Work closely with vendors and service providers to make sure our office facilities and equipment are well maintained.
• Make sure our admin processes follow company policies and procedures.
• Handle sensitive and confidential information with care and professionalism.
• Provide support on ad hoc tasks as necessary within office management.

Requirements

• Good command of written and spoken English.
• Proficient in Microsoft Office.
• Comfortable with a fast-paced working environment.
• Responsible, meticulous, multi-tasker, driven, resourceful, good team player.
• A minimum diploma or equivalent.
• 1 to 2 years of working as admin will be advantageous.

What we offer

• Personal Health Insurance (Inclusive of Medical & Dental)
• Employee Referral Bonus

About MDPI

A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.