Admin Assistant

OceanSTAR Elite Engineering Groups Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is looking for an Administrative Assistant (Operations) to support daily administrative and operational activities. The role involves providing assistance to the Operations team, handling office operations, managing correspondence, ensuring accuracy of records, and supporting compliance with internal guidelines. The ideal candidate will possess a Nitec qualification in Business Administration and be proficient in Microsoft Office, alongside strong organizational skills and attention to detail.

Qualifications

• Nitec or Higher Nitec qualification in Business Administration, Operations, or related field.
• Basic proficiency in Microsoft Office applications such as Word, Excel, and Outlook.
• Good organizational and time-management skills are essential.
• Attention to detail with a responsible working attitude.

Responsibilities

• Provide administrative and operational support to the Operations team.
• Assist with day-to-day office operations and coordination tasks.
• Handle incoming calls, emails, and basic correspondence.
• Prepare, update, and maintain operational documents and records.
• Perform data entry to ensure accuracy of operational records.

Skills

Organizational skills

Time-management skills

Attention to detail

Basic proficiency in Microsoft Office

Education

Nitec or Higher Nitec in Business Administration or related field

Job description

Job Summary

The Administrative Assistant (Operations) supports the daily administrative and operational activities of the organization.

Key Responsibilities

• Provide administrative and operational support to the Operations team
• Assist with day-to-day office operations and coordination tasks
• Handle incoming calls, emails, and basic correspondence
• Prepare, update, and maintain operational documents, records, and reports
• Perform data entry and ensure accuracy of operational records
• Support scheduling of meetings, site visits, and internal coordination
• Assist in tracking operational activities, deliveries, or service schedules
• Maintain proper filing systems (electronic and hard copy)
• Coordinate office supplies and support basic procurement activities
• Assist with onboarding documentation and general staff coordination
• Support compliance with internal procedures and operational guidelines
• Perform ad-hoc administrative and operational duties as assigned

Requirements & Qualifications

• Nitec or Higher Nitec qualification in Business Administration, Operations, or a related field
• Basic proficiency in Microsoft Office (Word, Excel, Outlook)
• Willingness to learn operational processes and systems
• Good organizational and time-management skills
• Attention to detail with a responsible working attitude