Admin Assistant

DECADANCE CO LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A creative company in Singapore seeks an organised and reliable Administrative Assistant to support day-to-day operations. The role involves managing administrative tasks, maintaining accurate records, and providing basic bookkeeping support. Ideal candidates enjoy a structured role in a creative environment and have proficiency in Microsoft Office or Google Workspace. Experience in administration or bookkeeping is preferred.

Qualifications

• Prior experience in administration or bookkeeping preferred.
• Able to work independently and collaboratively in a small team.
• Interest in the arts or non-profit sector a plus.

Responsibilities

• Provide general administrative and clerical support to the management team.
• Maintain accurate company, project, and financial records.
• Manage documentation, filing, and data entry.
• Handle basic bookkeeping tasks, including recording and tracking expenses and payments.
• Support logistics for meetings, rehearsals, and events.

Skills

Organisational skills

Communication skills

Time management

Basic bookkeeping skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Education

Minimum Diploma or equivalent qualification

Tools

Xero

QuickBooks

Excel

Job description

The Role

We are looking for a highly organised and reliable Administrative Assistant with basic bookkeeping skills to support our company’s day-to-day operations.
You’ll play an important role in ensuring our artistic and production teams run smoothly, helping manage administrative, financial, and logistical matters with care and precision.

This is a great opportunity for someone who enjoys working in a creative environment, is self-motivated, and thrives in a role that combines structure with purpose.

Key Responsibilities

• Provide general administrative and clerical support to the management team


• Maintain accurate company, project, and financial records


• Manage documentation, filing, and data entry


• Handle basic bookkeeping tasks, including:


• Recording and tracking expenses and payments


• Issuing invoices and processing reimbursements


• Reconciling accounts and preparing simple financial reports


• Support logistics for meetings, rehearsals, and events


• Assist with HR, grant, and compliance documentation


• Liaise with external vendors, partners, and collaborators

Requirements

• Minimum Diploma or equivalent qualification


• Prior experience in administration or bookkeeping preferred


• Proficient with Microsoft Office and/or Google Workspace


• Basic knowledge of accounting software (e.g. Xero, QuickBooks, or Excel)


• Excellent organisation, communication, and time management skills


• Able to work independently and collaboratively in a small team


• Interest in the arts or non-profit sector a plus