Admin Assistant

H.K.L. SCAFFOLDING & FORMWORK PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A scaffolding company in Singapore needs an Admin Assistant for their warehouse office. This role involves managing stock movements, updating delivery orders, and maintaining accurate inventory records. Candidates should have at least GCE O-Levels, strong Excel skills, and be detail-oriented. Responsibilities include collaborating with internal teams, maintaining filing systems, and providing administrative support during peak times. The position requires fast and efficient data management with a focus on deadlines.

Qualifications

• Minimum educational qualification required is GCE O-Levels or equivalent.
• Strong proficiency in Microsoft Excel, including formulas and pivot tables.
• Excellent attention to detail and accuracy in documentation.

Responsibilities

• Manage stock movements, including updating delivery orders and stock returns.
• Operate and maintain the warehouse management system for inventory tracking.
• Establish a reliable filing system for warehouse documents.
• Liaise with internal departments to resolve discrepancies.
• Manage deliveries and provide clerical support as needed.

Skills

Attention to detail

Data entry efficiency

Time management

Excel proficiency

Education

GCE O-Levels, NITEC, or equivalent

Tools

Microsoft Excel

ERP or warehouse management systems

Job description

Job Title

Admin Assistant (Warehouse Office)

Job Description

Handles critical administrative tasks focused on accurately managing stock movements — including delivery orders and stock returns — using both computer systems and Excel. This role demands exceptional attention to detail, swift and accurate data entry, and the ability to work efficiently under tight deadlines.

Key Responsibilities

• Stock Documentation & Data Entry
  • Accurately update delivery orders, stock returns, and all warehouse-related transactions in the computer system and Excel.
  • Input in/out inventory with precision, ensuring timely and error-free entries
  • Assist with picking lists, packing lists, internal transfers, and returns documentation
• Warehouse System Management
  • Operate and maintain the warehouse management or ERP system to track inventory movements efficiently
  • Ensuring system records reconcile with physical counts.
• Recordkeeping & Filing
  • Establish and maintain a neat, reliable filing system for all warehouse documents and data entries.
  • Assist in generating reports and providing regular status updates to internal stakeholders
• Collaborative Support
  • Liaise with internal departments—logistics, purchasing, sales—to resolve discrepancies and update order statuses
  • Support warehouse staff during peak periods or staff absences; assist pickers/receivers when needed
• General Administrative Duties
  • Manage deliveries and returns or new purchases documentations accurately.
  • Provide ad-hoc clerical support as assigned.

Qualifications & Skills

• Educational Background
  • Minimum: GCE O‑Levels, NITEC, or equivalent.
• Technical Proficiency
  • Strong in Microsoft Excel (e.g., formulas, pivot tables) and other Office tools.
  • Familiarity with ERP or warehouse management systems preferred
• Core Competencies
  • Exceptional attention to detail, ensuring high accuracy in data entry and documentation
  • Fast and efficient in managing high-volume, repetitive tasks.
  • Excellent time management and ability to meet tight deadlines