Admin Assistant

Thye Hua Kwan Moral Charities; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

A charitable organization in Singapore is seeking an Admin Assistant (Operations) to assist with various administrative duties including handling HR and Accounts tasks. The ideal candidate is meticulous, organized, and has good communication skills. Responsibilities include managing calls, maintaining office supplies, and assisting in record-keeping. A minimum of GCE 'N' or 'O' level is required. This role is essential for ensuring efficient day-to-day operations.

Qualifications

• Post-secondary education/certification in related disciplines would be advantageous.
• Neat and meticulous.
• Able to work cohesively with colleagues across different departments.

Responsibilities

• Assist in administrative duties concerning Operations, HR, and Accounts.
• Answering telephone and transferring calls appropriately.
• Maintaining office stationery and supplies.

Skills

Meticulousness

Organization

Helpfulness

Communication skills

Education

Minimum GCE ‘N', ‘O' level or equivalent

Job description

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

DESIGNATION

Admin Assistant (Operations)

RESPONSIBILITIES

As an Admin Assistant, you will assist in the administrative duties of the Home. These include duties pertaining to Operations, HR, Accounts and other ad-hoc tasks. This role requires the person to be meticulous, organised, and helpful. You will be working closely with staff from other departments and disciplines to ensure smooth day-to-day operations of the Home.

Duties and Responsibilities

• Answering telephone and transferring calls appropriately
• Attending to external parties and redirecting them accordingly
• Receiving, recording, and issuing of receipts for donations and nursing fees
• Routine updating and filing of staff and operational registries, including whiteboard charts, training records, and muster lists
• Maintaining office stationary, supplies, and filing cabinets in good order
• Tracking of fixed assets and assets tagging
• Scheduling and Minute writing
• Assist in Accounts-related functions, including Updating of receipt vouchers, Preparing reimbursement claims, Conducting bank runs etc.
• Assist in HR-related functions, including Plotting of rosters into e-Systems, Verifying overtime claims, Tracking of staff work permit renewals and medical check-ups, Upkeeping of foreign staff P-files, etc.
• General Clerical responsibilities

Any other duties as assigned by Superintendent and Assistant Superintendent

QUALIFICATIONS

• Minimum GCE ‘N', ‘O' level or equivalent

OTHER INFORMATION

• Post-secondary education/certification in related disciplines would be advantageous
• Neat and Meticulous
• Helpful and Supportive
• Able to work cohesively with colleagues across different departments and disciplines