Admin Assistant

CERTIS GROUP - GHR; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading administrative services firm in Singapore is seeking an Administrative Assistant to manage office functions. You will organize schedules, prepare reports, and maintain filing systems while ensuring a well-structured work environment. The ideal candidate has a high school diploma and proven experience in office administration with proficiency in MS Office. Strong multitasking and communication skills are essential. This role offers a dynamic work atmosphere focused on effective support and organization.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Ability to handle confidential information with discretion.

Responsibilities

• Organize and schedule appointments; plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports and presentations.
• Maintain contact lists and manage travel arrangements.

Skills

Time management

Organizational skills

Multitasking

Communication skills

Education

High school diploma

Diploma or degree in business administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Key Responsibilities

• Organize and schedule appointments; plan meetings and take detailed minutes.
• Assist in the preparation of regularly scheduled reports and presentations.
• Develop and maintain filing systems (electronic and physical).
• Update and maintain office policies and procedures.
• Order and maintain office supplies; research new deals and suppliers.
• Maintain contact lists and manage travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Perform data entry and basic bookkeeping tasks.
• Assist with event planning and coordination.
• Ensure the office remains clean, organized, and presentable.

Minimum Qualifications & Experience

• High school diploma or equivalent; diploma or degree in business administration or related field is an advantage.
• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management, organizational, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.