Admin and HR Assistant

ASIA TUNNELLING & CONSTRUCTION PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A construction company in Singapore is looking for an HR and Procurement Assistant. The role involves managing administrative tasks related to human resources and procurement, ensuring effective communication within the organization, and maintaining accurate documentation. Candidates should have a diploma or degree in business administration, strong organizational and communication skills, and experience in HR processes. This position offers an opportunity to contribute to a dynamic team in a growing industry.

Qualifications

• Proficient in managing administrative tasks related to HR and procurement processes.
• Experience with payroll and employee record management is preferred.
• Ability to conduct market research and evaluate supplier performance.

Responsibilities

• Respond to inquiries and manage documentation within the HR department.
• Handle administrative tasks for procurement, such as issuing purchase orders.
• Monitor inventory levels and assist in supplier negotiations.

Skills

Communication Skills

Organizational Skills

Time Management

Education

Diploma or Degree in Business Administration or related field

Job description

1. Administrative assistants are responsible for answering phone calls, responding to emails, and directing inquiries to the appropriate departments or personnel.
2. Maintain filing systems, organize records, and ensure that documents are easily accessible. This includes both physical and digital filing systems to streamline office operations.
3. HR Assistants handle various administrative tasks, including scheduling interviews, maintaining employee records, and managing HR databases. They ensure that all documentation is organized and up-to-date.
4. May assist with payroll tasks, such as tracking employee hours, processing leave requests, and answering payroll-related inquiries. This ensures that employees are compensated accurately and on time.
5. Acting as a liaison between HR and employees, HR Assistants address employee questions and concerns, ensuring effective communication within the organization. It helps resolve issues and provide information about HR policies and procedures.
6. Prepare and issue purchase orders to suppliers, ensuring accuracy in terms and conditions.
7. Negotiate prices, terms, and delivery schedules with suppliers to secure the best possible deals for the organization.
8. Monitor and track orders to ensure timely delivery and resolve any issues related to delivered goods, invoices, and contracts.
9. Maintain and update procurement records, databases, and documentation to ensure accuracy and compliance with company policies.
10. Assist in managing inventory levels, including tracking stock and placing orders as necessary to maintain optimal supply levels.
11. Conduct evaluations of suppliers and their performance, collecting feedback to assess their capabilities and reliability.
12. Provide administrative support to the procurement team, including organizing meetings, preparing reports, and managing correspondence.
13. Conduct market research to identify potential suppliers and cost-saving opportunities, contributing to the development of procurement strategies.