Admin/Accounts Office Assistant for 1 year contract

WOZAIR (ASIA) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an Administrative and Bookkeeping professional responsible for managing office inquiries, general administrative duties, and processing financial data. The ideal candidate should have proficiency in office software, strong attention to detail, and effective communication skills. This role requires maintaining an organized office environment and assisting with financial report generation.

Qualifications

• Proficiency in office software including Word and Excel.
• Strong attention to detail for financial data entry.
• Effective communication skills for interacting with vendors and customers.

Responsibilities

• Serve as the primary point of contact for general office inquiries.
• Perform general administrative duties such as filing and scanning documents.
• Process incoming vendor invoices and assist in generating financial reports.

Job description

Admin:

• Serve as the primary point of contact for general office inquiries via phone, email, and in-person.
• Perform general administrative duties such as filing, scanning, photocopying, and archiving documents (physical and digital).
• Assist with travel arrangements for staff, including booking flights, accommodation, and transportation.
• Ensure the office environment remains tidy, organized, and conducive to work.
• Undertake any other ad‑hoc administrative or accounting tasks as assigned by management to support overall business operations.

Bookkeeping and Financial Data Entry:

• Process incoming vendor invoices, verifying details against purchase orders and delivery notes. Reconcile vendor statements and resolve any discrepancies or issues.
• Prepare and issue sales invoices to customers based on delivery orders or service completion. Monitor accounts receivable aging, follow up with customers on overdue payments via phone and email and prepare monthly customer statements.
• Assist in generating basic financial reports (e.g., daily sales summaries, monthly expenditure reports).
• Aid in preparation of supporting schedules for internal or external audits.