Admin and Accounts Executive

A Plus Manpower Services Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading manpower services provider in Singapore is looking for a proactive Admin & Accounts Executive to manage daily administrative and accounting operations in the liquor distribution industry. Responsibilities include processing sales orders, handling accounts payable and receivable, maintaining documentation, and ensuring GST compliance. Candidates should have a diploma in Accounting or related fields, at least 2 years of relevant experience, and proficiency in Excel. This position offers a structured work environment with a focus on accuracy and detail.

Qualifications

• Minimum 2 years of relevant experience, preferably in the liquor trading or distribution industry.
• Proficient in Microsoft Excel and familiar with accounting systems.
• Knowledge of AR/AP processes, GST reporting, invoice financing, and claim submission.

Responsibilities

• Process sales orders, invoices, and delivery documentation accurately and promptly.
• Maintain filing and documentation of administrative and accounting records.
• Handle general office administrative duties.
• Liaise with departments, vendors, auditors, and authorities.
• Handle Accounts Payable and Accounts Receivable functions.
• Prepare and submit claims to brand owners.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Time management skills

Education

Diploma or higher in Accounting, Finance, or Business Administration

Tools

Microsoft Excel

Business Central

Xero

Job description

Industry: Liquor / Wine & Spirits Distribution

Working Hours: 5.5-day work week (Monday to Friday (8:30am-5.00pm), half-day on Saturday)
Location : Aljunied

Job Overview:

We are seeking a proactive and detail-oriented Admin & Accounts Executive to manage daily administrative and accounting operations in the liquor distribution industry. The role involves processing sales orders, handling administrative tasks, supporting Accounts Receivable (AR) and Accounts Payable (AP) functions, preparing brand owner claims, and assisting with compliance matters such as GST submission.

Key Responsibilities:

• Process sales orders, invoices, and delivery documentation accurately and promptly.
• Maintain proper filing and documentation of administrative and accounting records.
• Handle general office administrative duties, including procurement of office supplies and coordination of documents.
• Liaise with internal departments, external vendors, auditors, and government authorities when required.
• Handle Accounts Payable (AP) – verify supplier invoices, process payments, and maintain vendor records.
• Handle Accounts Receivable (AR) – issue customer invoices, record collections, and manage aging reports.
• Manage invoice financing applications and liaise with banks or financial institutions.
• Prepare and submit claims to brand owners for marketing or sales reimbursements in accordance with contractual terms.
• Perform account reconciliations (bank, supplier, customer, intercompany) to ensure accuracy and completeness.
• Prepare and submit GST returns, ensuring compliance with accounting standards and statutory requirements.
• Assist with month-end and year-end closing activities and preparation of financial reports.

Requirements:

• Diploma or higher in Accounting, Finance, or Business Administration (or equivalent).
• Minimum 2 years of relevant experience, preferably in the liquor trading or distribution industry.
• Proficient in Microsoft Excel and familiar with accounting systems — experience in Business Central or Xero will be an advantage.Knowledge of AR/AP processes, GST reporting, invoice financing, and claim submission.
• Strong attention to detail with good organizational and time management skills.
• Good communication and interpersonal abilities.
• Able to work independently with minimal supervision in a fast-paced trading environment.

A PLUS MANPOWER SERVICES PTE LTD EA License No. 16C8280 MOM Reg No. R22107790