Admin & Accounts Executive

AGRAFFE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A growing plumbing services company in Singapore is seeking an Admin & Accounts Executive to support daily operations. Responsibilities include handling office administration, managing service appointments, preparing invoices, and assisting in bookkeeping. Proficiency in QuickBooks and Excel is essential for this role.

Qualifications

• Experience in general office administration and documentation.
• Ability to manage service appointments and job scheduling.
• Knowledge of full sets of accounts and bookkeeping.

Responsibilities

• Handle general office administration and documentation.
• Manage service appointments, quotations, and job scheduling.
• Prepare and follow up on invoices and purchase orders.

Skills

Office administration

Basic HR knowledge

Accounting software proficiency

Attention to detail

Tools

QuickBooks

Excel

Job description

About Us

We are a growing plumbing services company providing reliable and high-quality solutions to residential and commercial clients across Singapore. As part of our expansion, we’re looking for a dedicated Admin & Accounts Executive to support our daily operations and ensure smooth running of the office.

Job Responsibilities

Administrative Duties

• Handle general office administration and documentation. (Minimal filing, upkeep and organisation of office assets)
• Manage service appointments, quotations, and job scheduling. (Coordinate and check in with operations team)
• Prepare and follow up on invoices, purchase orders, and delivery orders. (Using Quickbook accounting software)
• Maintain and update company records, licenses, and contracts.
• Coordinate with suppliers, subcontractors, and customers when needed.
• Support management in daily operational tasks and basic HR matters (e.g. leave tracking, staff claims, work permit applications).

Accounts Duties

• Handle full sets of accounts or assist in bookkeeping and monthly closing.
• Record day-to-day financial transactions using accounting software (e.g. QuickBooks, or Excel).
• Prepare bank reconciliations, petty cash, and payment vouchers.
• Liaise with external accountants, auditors, and vendors.
• Monitor receivables and payables to ensure timely payments.