Admin / Accounts

UNITED SOIL ENGINEERING; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in engineering services located in Singapore is seeking an Admin, Accounts & HR Executive to manage office operations, support accounts, and assist in HR duties. The ideal candidate should have at least 2-3 years of related experience, a relevant diploma, and strong multitasking and communication skills. Familiarity with MOM regulations and payroll processes is required.

Qualifications

• Minimum 2-3 years of experience in admin/accounts/HR.
• Hands-on experience in applying WP and SPass on MOM is required.
• Familiar with MOM regulations, CPF, and basic payroll processes.

Responsibilities

• Manage day-to-day office operations and ensure smooth workflow.
• Assist in preparing invoices, purchase orders, quotations, and payment claims.
• Support monthly payroll processing.

Skills

Detail-oriented

Multitasking

Strong communication

Organisational skills

Education

Diploma in Business Administration, Accounting, HR, or equivalent

Tools

MS Office (Word, Excel)

Accounting software

Job description

Job description

We are seeking a reliable and highly organised Admin, Accounts & HR Executive to support our daily operations. The ideal candidate is detail-oriented, able to multitask effectively, and capable of handling administrative, accounting, and HR-related responsibilities with professionalism and confidentiality.

Key Responsibilities

Administrative Duties

• Manage day-to-day office operations and ensure smooth workflow.
• Handle correspondence, phone calls, email inquiries, and document filing.
• Assist in coordinating project documents and site-related administrative tasks.

Accounts Support

• Assist in preparing invoices, purchase orders, quotations, and payment claims.
• Update and maintain accounting records and data entry in the system.
• Support month-end closing activities and financial reporting.
• Manage petty cash, expense claims, and basic bookkeeping.
• Liaise with suppliers, vendors, and clients regarding billing and payments.

Human Resource Duties

• Assist with recruitment: job postings, screening, interview scheduling, and onboarding.
• Maintain employee records, attendance tracking, and leave management.
• Prepare HR documents such as contracts, warning letters, and confirmation letters.
• Support monthly payroll processing.
• Ensure compliance with HR policies and MOM regulations.
• Apply and manage Work Permit (WP) and SPass applications through MOM systems (EP Online / myMOM Portal).
• Handle pass renewals, cancellations, medical appointments, and follow-up for IPA issuance.
• Coordinate training, certifications, and performance-related tasks.

Requirements

• Minimum Diploma in Business Administration, Accounting, HR, or equivalent.
• At least 2-3 years of relevant experience in admin/accounts/HR.
• Hands-on experience in applying WP and SPass on MOM is required.
• Familiar with MOM regulations, CPF, and basic payroll processes.
• Proficient in MS Office (Word, Excel), email, and accounting software.
• Strong communication, organisational, and multitasking skills.
• Able to work independently with minimal supervision.
• Responsible, honest, and detail-oriented.