Admin ($3500 / 6 months Maternity Cover / Central)

JAC Recruitment Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An HR recruitment firm in Singapore is looking for an administrative officer with at least 3 years of experience. The role involves managing procurement processes, supporting office facilities, and ensuring effective communication within the team. Candidates should be proficient in Microsoft Office applications. This position offers an opportunity to thrive in a dynamic environment while contributing to office administration and procurement functions.

Qualifications

• At least 3 years of relevant work experience.
• Background in office administration, procurement, or property management preferred.
• Strong team player with communication and interpersonal skills.

Responsibilities

• Manage purchase requests and compliance with procurement procedures.
• Maintain and update various trackers efficiently.
• Coordinate security and vehicle access for deliveries.
• Oversee maintenance of office equipment and cleanliness.

Skills

Office administration

Procurement

Communication skills

Team collaboration

Microsoft Office proficiency

Education

Diploma in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP

Job description

Responsibilities

1. Use internal financial systems to manage purchase requests, purchase orders, goods receipts, service reports, and customer acceptance forms, ensuring timely processing and compliance with procurement procedures.
2. Maintain and update trackers such as:
   • Purchase Request/Purchase Order tracker
   • Customer Acceptance Form tracker
   • Capitalized asset tracker
   • Telecommunications tracker
   • Defects tracker
3. Coordinate security and vehicle access for deliveries and notify relevant requestors.
4. Assist with soft facilities and delivery services, including:
   • Vendor coordination for replenishments (e.g., vending machines, bottled water)
   • Pest control scheduling and follow-ups
   • Timely replacement of dust control mats
5. Liaise with cleaning teams and conduct site checks to ensure cleanliness of the building and compound.
6. Participate in weekly site inspections with operations teams and assist with VIP visit preparations.
7. Manage meeting room bookings and ensure rooms are well-maintained, including:
   • Beverage replenishments
   • Room setup for visitors
   • Snack ordering support when needed
8. Oversee maintenance and repairs of office equipment, furniture, and fittings (e.g., copiers, shredders, air purifiers).
9. Consolidate stationery requests and manage stock replenishment, issuance, and delivery.
10. Manage pantry supplies and cleanliness, including:
    • Organization of fridge, microwave, vending machines
    • Checking expiry dates
11. Maintain and update building contact lists and emergency evacuation records for team-wide distribution.
12. Assist with festive decorations for the building.
13. Support team bonding activities planning and coordination.
14. Assist with emergency response logistics, including:
    • Fire drills
    • Pandemic preparedness
    • First aid and AED supply management
15. Perform other duties or projects as assigned by management.

Requirements

1. At least 3 years of relevant work experience.
2. Diploma in Business Administration, Office Management, or a related field.
3. Background in office administration, procurement, property management, or soft facilities (e.g., workplace safety, pest control) is preferred.
4. Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
5. Familiarity with SAP is an advantage.
6. Strong team player with effective communication and interpersonal skills.
7. Able to work independently and perform efficiently in a fast-paced environment.

Interested candidates who wish to apply for the above positions, please click Apply now

We regret that only shortlisted candidates will be notified.