Accounts Specialist (Vendor Maintenance)

WILLIAMS-SONOMA SINGAPORE PTE. LTD.; Serangoon Garden Circus; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global finance organization in Singapore is seeking an Accounts Specialist (Vendor Maintenance) to manage supplier data integrity and compliance. The role involves onboarding suppliers, ensuring data accuracy, and collaborating with various stakeholders. Candidates should have a diploma or degree in finance or business, along with 2-3 years of relevant experience, especially in vendor management within multinational settings.

Qualifications

• 2–3 years’ experience in vendor master data management, accounts payable, or finance operations.
• Analytical mindset with attention to detail.
• Meticulous, proactive, and collaborative.

Responsibilities

• Execute the onboarding and maintenance of supplier records in ERP and Supply Chain systems.
• Perform OFAC screenings for suppliers outside the U.S.
• Develop reports and dashboards on supplier data metrics.

Skills

Data integrity awareness

Analytical capability

Effective communication

Stakeholder management

Education

Diploma or Degree in Finance, Business Administration, or related field

Tools

ERP systems (Oracle or similar)

Advanced Excel

Power BI

Job description

OVERVIEW

The Accounts Specialist (Vendor Maintenance) plays a key role in supporting the company’s supplier master data governance within the global finance organization. Reporting to the Finance Manager, this position is responsible for the accurate setup, maintenance, and ongoing validation of supplier information in the company’s financial systems. The role requires strong analytical capability, data integrity awareness, and compliance diligence, combined with effective communication and stakeholder management skills. The incumbent will work closely with global and regional teams to ensure supplier data accuracy, operational efficiency, and adherence to internal policies & controls and regulatory standards.

KEY RESPONSIBILITIES

Supplier Master Data Management

• Execute the end-to-end onboarding and maintenance of supplier records in ERP and Supply Chain systems.
• Review and validate supplier documentation; process approved updates such as bank, address, and contact information changes with proper verification.
• Ensure master data accuracy, completeness, and timeliness across all systems.

Compliance and Controls

• Perform OFAC (Office of Foreign Assets Control) and sanctions screenings for non-merchandise suppliers outside the U.S., escalating any exceptions as appropriate.
• Conduct regular data integrity reviews and control checks, supporting internal and external audits with timely documentation.

Data Analytics and Reporting

• Develop reports and dashboards on supplier data metrics, identify trends, and contribute ideas to enhance accuracy and process efficiency.

Stakeholder Collaboration

• Collaborate with Procurement, Accounts Payable, and IT to resolve discrepancies, improve workflows, and support system enhancements and ad-hoc projects.

QUALIFICATION & COMPETENCIES

• Diploma or Degree in Finance, Business Administration, or related field.
• 2–3 years’ experience in vendor master data management, accounts payable, or finance operations within a multinational environment.
• Good grasp of ERP systems (Oracle or similar) and Advanced Excel, with demonstrated aptitude for technology & analytics tools (e.g., Power BI), and system automation.
• Analytical mindset with attention to detail and using data to improve accuracy and process efficiency.
• Meticulous, proactive, and collaborative, with effective communication and stakeholder-management skills, and an enthusiasm to learn and grow.