Accounts Payable Executive

MARINE CARE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A prominent marine services provider in Singapore is seeking an Accounts Payable Executive to manage the full accounts payable cycle. You will handle invoice processing, vendor reconciliation, and ensure compliance with month-end procedures. The ideal candidate has 2-4 years of hands-on experience in accounts payable, preferably in logistics or similar environments. Strong attention to detail and basic Excel skills are required. This role contributes to operational efficiency and supports senior finance staff during month-end closing.

Qualifications

• 2–4 years of hands-on accounts payable experience.
• Experience in logistics, marine, supply chain is beneficial.
• Familiarity with month-end closing is helpful.

Responsibilities

• Perform 3-way matching of invoices and verify details.
• Assist in vendor statement reconciliation and queries.
• Ensure proper documentation for audit readiness.
• Monitor accounts inbox and manage vendor communications.
• Support month-end activities for accurate AP ageing.
• Collaborate on escalations and reconciliations.

Skills

Attention to detail

Invoice processing

Vendor management

Communication skills

Basic Excel skills

Tools

SAP Business One

Job description

Position: Accounts Payable Executive

Location: Singapore

Reports to: Senior Manager, Finance Transformation (Vino)

Function: Finance – Accounts Payable

Role Summary

The Accounts Payable Executive will support the full AP cycle for Marine Care Singapore. This is a hands‑on role focused on accurate invoice processing, vendor reconciliation, payment preparation, and supporting a clean month‑end close. You will work closely with the Senior Accounts Executive and Operations team to resolve mismatches, maintain documentation, and keep AP current. This role is suitable for a motivated AP professional looking to develop deeper process discipline and month‑end exposure.

Key Responsibilities

1. AP Invoice Processing: Perform 3‑way matching of PO, GRPO, and vendor invoices, verify pricing, quantities, GST, and vendor details, post invoices into SAP B1 within agreed timelines, flag exceptions (incorrect PO, missing GRPO, Ops errors) promptly and follow up.
2. Vendor Management: Assist in monthly vendor statement reconciliation, follow up with vendors on missing invoices or queries, support resolution of disputes under guidance from the Senior Accounts Executive, prepare documents for vendor payment runs.
3. Documentation & Compliance: Maintain proper documentation for invoices and supporting documents, ensure AP documents are filing‑ready for internal and external audit, perform basic checks to ensure no unposted items remain.
4. Shared Accounts Inbox Management: Monitor the accounts@ mailbox and triage AP‑related emails, tag and assign invoices, SOAs, and vendor queries, respond to simple vendor questions; elevate complex issues.
5. Month‑End Support: Ensure invoices up to cut‑off are posted, provide lists of unposted invoices for accrual purposes, assist the Senior Accounts Executive in clearing exceptions before closing, help maintain accurate AP ageing.
6. Collaboration: Work with the Senior Accounts Executive on escalations, reconciliations, documentation clean‑up, audit preparation, and provide regular updates on invoice status and vendor follow‑ups.

Requirements

Experience

• 2–4 years of hands‑on AP experience.
• Exposure to logistics, marine, supply chain, or similar environments is beneficial.
• SAP Business One experience is an advantage, but not mandatory.

Technical Skills

• Solid understanding of invoice processing and 3‑way matching.
• Basic Excel skills (VLOOKUP, formulas, pivot tables preferred).
• Familiarity with month‑end closing is helpful.

Soft Skills

• Strong attention to detail and accuracy.
• Ability to follow processes consistently.
• Clear communication with vendors and internal teams.
• Ability to manage daily priorities and work independently.

Value of This Role

• Keeps AP current and prevents backlog.
• Improves vendor turnaround time.
• Supports a smoother month‑end close.
• Reduces the operational load on senior finance staff.
• Lays the foundation for a more structured AP function in SG.