Accounts Payable Executive

FRONTIER FORCE TECHNOLOGY PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A technology services company in Singapore is seeking an Accounts Payable specialist to manage vendor invoices, perform reconciliations, and generate reports. This role requires at least 2 years of accounting experience and proficiency in MS Office. It is a 6-month contract with the possibility of extension.

Qualifications

• At least 2 years of relevant experience.
• Proficient in MS Office.
• Degree or diploma in Accounting.

Responsibilities

• Perform 3 way match of vendor invoices.
• Posting of vendor invoices into accounting system.
• Generate AP aging report.
• Perform bi-monthly intercompany reconciliation.
• Preparation of monthly payment runs.

Skills

Proficient in MS Office

Education

Degree or diploma in Accounting

Job description

Accounts Payable

• Perform 3 way match of vendor invoices, debit note & credit note against Purchase Order and Delivery Order. Investigate differences if 3 way match fails.
• Posting of vendor invoices into accounting system
• Checking of external service engineer OT claims prior to submission to recruitment agency for invoice issuance to the Company
• Generate AP aging report. Reconcile of AP and subledger of GL.
• Maintain records of vendor account and perform SOA reconciliation to ensure liabilities are fully taken up
• Perform bi-monthly intercompany reconciliation (AR and AP) via excel file upload to Intercompany Reconciliation Tool
• Check of employee expense claim ensuring adherence to expense policy and posting of expense claim
• Preparation of monthly payment runs (GIRO, TT, netting, cheque) in accordance with the payment calendar and requesting for bank authorizers approval.
• Review and update AP policy in accordance with the changes in Group Central Directive.
• Checking of vendor account creation in accounting system (4 eye principle check)
• Creation of customer account in accounting system
• Perform various internal controls in accordance with Group & Company’s policy

General Ledger

• Preparation and posting of recurring and adhoc journal entries
• Posting of fixed assets depreciation and direct debit deduction from bank account.
• Perform bank reconciliation and PO clearing account
• Maintenance of Fixed Assets Register and perform physical fixed assets sighting and obtain confirmation from the HODs.
• Preparation and updating of monthly Balance Sheet Reconciliation Schedules (including Fixed Assets Register) with understanding of the transactions in the schedule
• Follow up on long outstanding transactions in the Balance Sheet Reconciliation Schedules
• Preparation and submission of monthly cash flow forecast & liquidity report
• Preparation of department expense ("COO") report to HODs
• Support quarterly GST filing (AP side)
• Adhoc stock adjustments
• Update foreign exchange rate
• Support with quarterly and year end preparation of group reporting package
• Support project job costing including:
• Creating & re-opening of jobs
• Closing completed jobs at month end
• Generating & posting of engineer’s timesheet
• Updating maintenance jobs in service timesheet template
• Generating job costing reports at month end

Requirement

• At least 2 years of relevant experience
• Proficient in MS Office
• Degree or diploma in Accounting
• This is a 6 months contract role, with possibility for extension