Accounts and Office Administrator

STYL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology company in Singapore is looking for a reliable Accounts & Office Administrator to assist in daily finance operations and general office management. The role involves processing accounting transactions, overseeing office maintenance, and ensuring compliance with internal policies. Ideal candidates should possess a degree in Business or Finance, have 1-3 years of relevant experience, and proficiency in ERP systems and Microsoft Office. This is an opportunity to contribute to a dynamic team in a fast-paced environment.

Qualifications

• Min. 1-3 years of relevant accounts administration/finance support experience.
• Prior experience in office management is an added advantage.
• Knowledge of local tax and accounting regulations.

Responsibilities

• Process day-to-day Accounts Payable (AP) and Accounts Receivable (AR) transactions.
• Oversee general office maintenance and housekeeping.
• Assist in month-end closing activities for accurate financial reporting.

Skills

Detail Orientation

Adaptability

Communication & Interpersonal Skills

Data & Process Management

Composure Under Pressure

Education

Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

Google Workspace

ERP systems (MYOB, Xero, Microsoft Dynamics)

Job description

ABOUT STYL SOLUTIONS

Ride on the wave of Industry 4.0! Join STYL Solutions in the forefront of using Fintech and IoT technologies for smart city/nation transformation. Headquartered in Singapore since 2008 with R&D center in Vietnam, STYL Solutions designs, develops, and supplies hardware, software and integrated solutions for applications in payment, loyalty management, location tracking, self-service operation, telemetry.

Our market segment coverage extends from financial services, retail, mass transit, education to social services markets in Singapore and South Asia Pacific. Our vision is to use Fintech and IoT to create smart and efficient cities that enhance Quality of Life through convenience and healthier living.

As we continue to bring our vision journey globally, we give thanks to our dedicated team who contribute to our continuous success. Hence, we strive to provide opportunities for employees to learn, grow and thrive yet maintain a well-balance lifestyle. With our lean and open organization culture, we believe that trusting work relationships will be built and our People can continue to drive creativity, innovation, and excellence with confidence. So join us now if you are interested to be part of the creation of smarter and more efficient cities through our solutions!

JOB DESCRIPTION

We are seeking a reliable and detail-oriented Accounts & Office Administrator to assist with daily finance and general office operations with integrity and high efficiency. You will oversee transactional accounting cycles (AR, AP, GL), maintain accurate financial and administrative records, manage general office operations, and ensure strict adherence to internal policies and regulatory compliance.

Responsibilities

Accounts Administration

• Process day-to-day Accounts Payable (AP) and Accounts Receivable (AR) transactions and post entries accurately to maintain clean ledger books
• Verify shipping documents against vendor billings to ensure accuracy and readiness for payment preparation
• Track and record payment processing activities to support timely financial transactions
• Review and prepare employee expense and claim submissions for approval and processing to ensure compliance with company policies
• Maintain organized digital and physical filing systems for all finance and accounting documents to support audit readiness
• Assist in month-end closing activities to facilitate accurate financial reporting
• Support annual audit preparation by compiling required financial documentation and liaising with auditors

Office Management

• Oversee general office maintenance and housekeeping to ensure a safe and efficient work environment
• Manage and update IT and office asset registers promptly to maintain accurate inventory records
• Monitor office supplies usage and procure equipment and pantry supplies as needed to support daily operations
• Uphold workplace health and safety standards and ensure compliance by all employees to maintain a safe workplace
• Assist with administrative tasks related to company certifications such as ISO, BizSAFE, and workplace health and safety to support compliance requirements
• Collaborate with HR to coordinate logistics for company and HR events including town halls, festive celebrations, engagement activities, and in-house training sessions to foster employee engagement
• Prepare and update office and workplace health-related reports, announcements, and promotional materials to communicate important information effectively
• Perform other ad-hoc office administrative tasks as assigned to support operational needs

REQUIRED QUALIFICATIONS & SKILLS

• Min. Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field (LCCI, ACCA, or equivalent)
• Min. 1-3 years of relevant accounts administration/ finance support experience.
• Prior experience in office management will be an added advantage.
• Hands-on experience with ERP systems eg. MYOB, Xero, Microsoft Dynamics 365 Business Central is preferred.
• Proficient in Microsoft Office (especially Excel) or Google Workspace
• Knowledge of local tax and accounting regulations
• Knowledge or prior exposure to industry’s certification standards is a plus (e.g. ISO, BizSAFE, WSH)

Skills & Competencies

• Adaptability: Ability to switch between responsibilities when required and work in a fast-paced SME environment.
• Detail Orientation: Exceptional attention to detail and commitment to maintaining data accuracy and clean ledger books.
• Data & Process Management: Demonstrated ability to document, simplify, and comply with existing processes for efficiency.
• Composure Under Pressure: Proven ability to manage high-volume transaction loads and critical deadlines calmly and effectively.
• Communication & Interpersonal Skills: Strong ability to communicate clearly in both writing and verbal to iterate Finance & Office Policies to employees across departments. Able to handle confidential information with professionalism.