Accounts & HR Executive

Hydro Marine Solutions Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A marine solutions company in Singapore is seeking a Finance and HR Officer to handle accounts payable, receivable, and payroll processing. The ideal candidate has at least 2 years of related experience, strong attention to detail, and proficiency with Xero accounting software. Responsibilities include preparing financial documents, liaising with customers and suppliers, and managing HR functions. This role offers a dynamic work environment with opportunities for growth.

Benefits

AWS

Staff Welfare

Performance Bonus

Qualifications

• Minimum 2 years relevant work experience.
• Experience in using Xero accounting software is essential.
• Experience with InfoTech HR software is preferred.

Responsibilities

• Handle all accounts payable and receivable.
• Liaise with customers and suppliers on invoicing discrepancies.
• Prepare and process payroll, claims, and allowances.

Skills

Attention to detail

Ability to multi-task

Proficient in Microsoft

Proficient in Google Workspace

Proficient in WhatsApp Web

Education

Diploma in Finance/Accountancy or related field

Tools

Xero accounting software

InfoTech HR software

Job description

Industry: Marine / Diving

Working hours: Monday - Friday (0900 - 1800h)

Office Working location: Jurong West/Pioneer Area

Benefits: AWS, Staff Welfare, Performance Bonus and more

Finance:

1. Handling all AP, AR
2. Liaising with customers and supplierss on invoicing and payment discrepancies
3. Prepare and generate SOA to customers and request for payment
4. Preparing and processing of documents matching, payment, expense reports (claims, expenses) and other financial documents
5. Prepare quarterly GST filing and maintaining proper filing of accounting statements and records
6. Assist in reconciling bank statements and resolving discrepancies to ensure accurate financial reporting
7. Support in month-end closing activities, including preparation of financial reports

Human Resource:

1. Process weekly/monthly payroll, overtime, claims, allowances
2. Handle submission and processing of statutory payments and claims, including CPF, IR21, IR8A, NS claims, Govenment-Paid leave, and training grant submissions
3. Ensure accurate date entry into system (Info-Tech)
4. Prepare employment contract, work pass application, work pass renewal
5. Effectively maintains employee records and HR documents
6. Provide recruitment support including job posting, follow up with shortlisted candidates for scheduling interviews, HR documents for hiring
7. Develop and implement HR policies and procedures in accordance with legal requirements and best practices

Office & Admin Support:

1. Work closely with management team to execute daily office operations
2. Manage office supplies inventory and place orders when necessary
3. Maintain office equipment and coordinate repairs/replacements as needed
4. Provide general administrqative assistance to the team, including documents sorting, office admin jobs and filing
5. Managing travel arrangements for management and staff
6. Coordinate with clients, suppliers, and external vendors to schedule services and deliveries (eg. building management)

Requirements:

• Min. 2 years relevant work experience
• Min. diploma in Finance/Accountancy, Business Administration or related field
• Experience in Xero accounting software is a must
• Experience in InfoTech HR software preferred
• Proficient in Microsoft, Google Workspace and WhatsApp Web
• Strong attention to detail and accuracy
• Ability to work independently and with minimal supervision
• Ability to multi-task and prioritize daily workload
• Preferrable to start immediately
• Singaporean and permanent residents preferred

Kindly email your detailed resume including reason(s) for leaving, current and expected salary to [e-mail] to apply.

We regret only shortlisted candidates will be notified.

Thank you for your interes and we wish you all the best in your job search!