Accounts Executive, AP

ESR Real Estate Services Management; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading real estate management company in Singapore is seeking an Accounts Executive to manage accounts payable. Responsibilities include processing invoices, ensuring timely vendor payments, and resolving discrepancies. Candidates should have a diploma or bachelor’s in accounting or finance and at least 3 years of experience in accounts payable. Proficiency in accounting software and MS Excel is essential, along with strong analytical and problem-solving skills.

Qualifications

• At least 3 years’ experience in handling accounts payables.
• Relevant experiences in real estate management and MCST is preferred.
• Strong understanding of accounting principles and practices.

Responsibilities

• Ensure accurate and timely payment of vendor invoices.
• Review, process, and categorize vendor invoices.
• Investigate and resolve invoice discrepancies.

Skills

Accounting principles

Problem-solving skills

Time management skills

Excellent communication

Attention to detail

Education

Diploma or bachelor’s in accounting, finance or related field

Tools

MS Excel

Accounting software

Job description

ESR Real Estate Services Management (previously known as APM Property Management) is part of the ESR Group (the “Group”). The Group is APAC’s largest real asset manager powered by the New Economy and the third largest listed real estate investment manager globally.

With US$140 billion in gross assets under management (AUM), the Group’s fully integrated development and investment management platform extends across key APAC markets, including China, Japan, South Korea, Australia, Singapore, India, New Zealand and Southeast Asia, representing over 95% of GDP in APAC, and also includes an expanding presence in Europe and the U.S.

Main Responsibilities:

An Accounts Executive handling accounts payable for MCST finance ensures accurate and timely payment of vendor invoices, managing the organization’s financial obligations, processing payments, resolving discrepancies, and maintaining healthy vendor relationships.

Invoice Management:

• Reviewing invoices for accuracy and completeness before payment, ensuring verification from the respective department heads are obtained.
• Keying of direct invoices into the “Vendor Invoicing” system in use.
• Processing invoices and ensuring they are properly coded and categorized.
• Matching invoices with purchase orders and receiving reports (GRN, service reports, etc.).
• Maintaining accurate records of invoices, purchase orders, and payments.

Payment Processing:

• Preparing and processing payments to vendors, ensuring timely and accurate disbursements distinguishing between payments from the management funds and sinking funds accordingly.
• Recording outflow of funds and identifying any discrepancies.
• Coordinating and obtaining payment approvals according to the approved bank mandates.

Discrepancy Resolution:

• Investigating and resolving invoice discrepancies and payment issues.
• Communicating with vendors to clarify invoice details and address any concerns.

Financial Operations:

• Assisting in the preparation of financial reports and analyses.
• Collaborating with the finance team to support budgeting and forecasting.
• Any other finance related tasks and projects as and when assigned.

Vendor Relationships:

• Maintaining strong relationships with suppliers to ensure smooth financial operations.
• Responding to vendor inquiries and providing payment status updates.

Requirements:

• Diploma or bachelor’s degree in accounting, finance or related field
• At least 3 years’ experience in handling accounts payables
• Relevant experiences in real estate management and MCST is preferred
• Well experienced in handling high volume of transactions
• Strong understanding of accounting principles and practices
• Proficiency in using accounting software, financial systems and MS Excel
• Excellent organizational and time management skills
• Strong analytical and problem-solving skills
• Effective communication and interpersonal skills
• Attention to detail and accuracy