Accounts Executive (Accounts Receivable)

SWATOW RESTAURANT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dining establishment in Singapore is seeking an Accounts Executive to manage financial records, oversee cash management, and ensure timely reporting. Candidates should be proficient in Chinese and have experience in accounting systems, particularly with Autocount. This role involves daily, weekly, and monthly financial tasks to support the restaurant's operations.

Qualifications

• Must be able to read and communicate in Chinese.
• Experience in accounting and financial management.
• Strong attention to detail for reconciliation tasks.

Responsibilities

• Perform daily Autocount system backups.
• Coordinate online orders and their fulfilment.
• Generate and compile monthly sales reports.

Skills

Proficiency in Chinese

Cash management

Financial reporting

Tools

Autocount system

Excel

Job description

Key Responsibilities

Daily Responsibilities

• Muast be able to read and communicate in Chinese.
• Perform daily Autocount system backups to safeguard data integrity.
• Monitor and manage online orders, coordinating with relevant departments for order fulfilment.
• Process delivery orders and ensure documentation accuracy.
• Handle internal stock/document transfers between outlets.
• Update and maintain daily bank balances and perform daily bank reconciliations.
• Verify daily sales collections from all outlets and key in sales data into designated Excel files.
• Update Autocount Cashbook with bank transactions.
• Monitor and manage petty cash, including disbursements and staff cash claims.
• Upload signed payment vouchers to the bank system, download and archive payment advices, and forward to Finance.
• Prepare and issue customer invoices as needed.
• Process cheque payments when required.
• Record vouchers if time permits.
• Perform ad-hoc duties or urgent tasks as assigned.

Weekly Responsibilities

• Compile and submit the Weekly Beverage Report.
• Perform bi-weekly cash sales bank-in procedures.

Monthly Responsibilities

• Download and archive monthly bank statements.
• Generate and compile monthly sales and product reports via the VIVIPOS backend.
• Process internal and external monthly invoicing.
• Conduct monthly bank reconciliations and prepare platform summaries.
• Record recurring accounting entries: deposits, petty cash, journal entries, depreciation, prepayments, and inventory.
• Handle loan repayment entries and season parking renewals.
• Perform monthly inventory checks.
• Undertake ad-hoc assignments from Management.

Accounts Receivable & Reconciliation

• Issue customer invoices and process incoming payments.
• Monitor and follow up on outstanding receivables.
• Tally and verify POS machine receipts with internal records.
• Reconcile payments from delivery platforms.
• Ensure timely daily, weekly, and monthly bank reconciliations.
• Regularly reconcile customer accounts, addressing any discrepancies.

POS System & Cash Management

• Liaise with POS system vendors for maintenance, upgrades, and technical support.
• Ensure accurate capture of POS receipts in daily sales reports.
• Oversee daily cash handling, ensuring proper reconciliation and deposits.
• Monitor and top up petty cash while maintaining detailed transaction records.

Payroll & Timecard Verification

• Verify part-time staff timecards and ensure salaries align with approved hours.

Financial Reporting & Audit

• Prepare and submit monthly financial reports to Management.
• Assist in external audits by preparing required documentation and coordinating with auditors.

Liaison & Administrative Support

• Communicate with food delivery platforms on account-related matters.
• Assist in setting up and troubleshooting POS-related financial issues.
• Provide general administrative support to the Accounts Manager and Operations team.