Accounts Executive (Accounts Receivable)

Swatow Restaurant Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable restaurant in Singapore is looking for a dedicated finance officer to manage daily accounting tasks, invoicing, and financial reconciliations. The successful candidate will be responsible for ensuring data integrity using the Autocount system and must be proficient in Chinese. This role requires strong attention to detail and experience with financial reporting, making it essential for maintaining the restaurant's financial health.

Qualifications

• Must be able to read, write, and speak Chinese.
• Experience with accounting software or systems is beneficial.
• Strong attention to detail and accuracy.

Responsibilities

• Perform daily Autocount system backups to safeguard data integrity.
• Process delivery orders and ensure documentation accuracy.
• Handle internal stock/document transfers between outlets.
• Update and maintain daily bank balances and perform daily bank reconciliations.
• Verify daily sales collections from all outlets and key in sales data into designated Excel files.

Skills

Chinese language proficiency

Accounting knowledge

Excel proficiency

Cash handling

Attention to detail

Tools

Autocount system

VIVIPOS

Job description

Responsibilities

• Perform daily Autocount system backups to safeguard data integrity.
• Process delivery orders and ensure documentation accuracy.
• Handle internal stock/document transfers between outlets.
• Update and maintain daily bank balances and perform daily bank reconciliations.
• Verify daily sales collections from all outlets and key in sales data into designated Excel files.
• Update Autocount Cashbook with bank transactions.
• Monitor and manage petty cash, including disbursements and staff cash claims.
• Upload signed payment vouchers to the bank system, download and archive payment advices, and forward them to Finance via WhatsApp.
• Prepare and issue customer invoices as needed.
• Process cheque payments when required.
• Perform ad-hoc duties or urgent tasks as assigned.

Weekly Responsibilities

• Compile and submit the Weekly Beverage Report.
• Perform bi-weekly cash sales bank-in procedures.

Monthly Responsibilities

• Download and archive monthly bank statements.
• Generate and compile monthly sales and product reports via the VIVIPOS backend.
• Process internal and external monthly invoicing.
• Conduct monthly bank reconciliations and prepare platform summaries.
• Record recurring accounting entries: deposits, petty cash, journal entries, depreciation, prepayments, and inventory.
• Perform monthly inventory checks.
• Undertake ad-hoc assignments from management.

Accounts Receivable & Reconciliation

• Issue customer invoices and process incoming payments.
• Monitor and follow up on outstanding receivables.
• Tally and verify POS machine receipts with internal records.
• Reconcile payments from delivery platforms.
• Ensure timely daily and monthly bank reconciliations.
• Regularly reconcile customer accounts, addressing any discrepancies.
• Liaise with POS system vendors for maintenance, upgrades, and technical support.
• Ensure accurate capture of POS receipts in daily sales reports.
• Oversee daily cash handling, ensuring proper reconciliation and deposits.
• Monitor and top up petty cash while maintaining detailed transaction records.
• Verify part-time staff timecards and ensure salaries align with approved hours.
• Prepare and submit monthly financial reports to Management.
• Assist in external audits by preparing required documentation and coordinating with auditors.
• Must be able to read, write and speak Chinese.
• Communicate with food delivery platforms on account-related matters.
• Assist in setting up and troubleshooting POS-related financial issues.
• Provide general administrative support to the Accounts Manager and Operations team.

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