Accounts Executive

Fueling Maritime (Asia) Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime services company based in Singapore is looking for an individual to handle invoicing tasks and maintain client relationships. Key responsibilities include generating invoices, verifying details, maintaining records, and ensuring compliance with tax regulations. The ideal candidate should have strong attention to detail, be proficient in invoicing software, and possess basic accounting knowledge, along with excellent communication skills. This role requires the ability to work independently and collaboratively.

Qualifications

• Meticulous attention to detail and accuracy is required.
• Good organizational and time management skills are essential.
• Basic knowledge in accounting or finance is necessary.
• Proficiency in invoicing software or ERP systems is expected.
• Effective communication skills are crucial.
• Ability to work independently as well as in a team setting is important.

Responsibilities

• Generate and issue invoices based on sales orders or contracts.
• Cross-check invoices against purchase orders and delivery documents.
• Maintain organized records of invoices and payments.
• Respond to invoice-related queries from clients.
• Ensure compliance with tax regulations and company policies.

Skills

Attention to detail

Organizational skills

Time management

Basic accounting knowledge

Invoicing software proficiency

Effective communication

Team collaboration

Job description

Key Responsibilities

1. Invoice Preparation:
   • Generate and issue invoices based on sales orders, delivery notes, or contracts.
   • Ensure pricing, quantity, and tax (GST) details are accurate.
2. Verification and Reconciliation:
   • Cross-check invoices against purchase orders, delivery documents, or customer contracts.
   • Resolve any discrepancies in billing.
3. Record Maintenance:
   • Maintain organized records of invoices, payments, and relevant correspondence.
   • Update invoicing systems and databases regularly.
4. Client Communication:
   • Respond to invoice-related queries from customers or internal departments.
   • Follow up with clients for pending payments, if required.
5. Compliance:
   • Ensure invoices comply with relevant tax regulations and internal company policies.

Skills and Qualities Required

• Meticulous to detail and accuracy
• Good organizational and time management skills
• Basic accounting or finance knowledge
• Proficiency in invoicing software or ERP systems
• Effective communication skills
• Ability to work independently and as part of a team