Accounts cum Office Manager

ORIGIN WELLNESS PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A dynamic wellness company in Singapore is seeking an Accounts cum Office Manager to oversee daily operations, manage accounting tasks, support sales, and ensure smooth office administration. The ideal candidate must have strong organisational skills and hands-on experience with accounting software. This position offers a chance to work in a vibrant environment with various responsibilities, including financial reporting and HR support.

Qualifications

• Hands-on experience with accounting software required.
• Knowledge of GST, TDS, PF, and ESI compliance is essential.
• Strong organizational, multitasking, and problem-solving skills needed.

Responsibilities

• Handle daily accounting operations and prepare financial documents.
• Assist sales team with reports and inventory management.
• Oversee daily office operations and manage procurement.

Skills

Hands-on experience with accounting software (QuickBooks)

Knowledge of GST, TDS, PF, ESI

Proficient in MS Office (Excel, Word, PowerPoint)

Strong organisational skills

Excellent communication and interpersonal skills

Job description

Job Summary:

We are seeking a proactive and detail-oriented Accounts cum Office Manager to manage and oversee daily company operations. The ideal candidate will take a hands-on approach to accounting, bookkeeping, financial reporting, sales support, shipping coordination, and general office administration. This role requires strong organisational skills, attention to detail, and the ability to ensure smooth, efficient, and compliant business operations.

Key Responsibilities:

Accounts / Finance:

• Handle daily accounting - prepare invoice and receipt, payment voucher, etc.
• Handle accounts payable and receivable, ensuring timely payments and collections.
• Prepare monthly, quarterly, and annual financial statements.
• Monitor cash flow and manage banking operations.
• Assist in budgeting, forecasting, and financial planning.
• Ensure compliance with statutory requirements.
• Implement and maintain financial policies, procedures, and internal controls.

Sales & Shipping Support:

• Prepare quotations for clients in coordination with the sales team.
• Ensure timely submission of quotations to meet sales deadlines.
• Track quotation status, follow up with clients, and update sales records.
• Maintain a repository of product/service pricing and related documents.
• Assist sales team with reports, sales data analysis, and administrative support.
• Manage inventory, monitor stock levels and perform regular inventory counts.
• Stock ordering, receive, and inspect incoming inventory accurately.
• Coordinate shipping, logistics, and documentation for local and overseas deliveries.
• Liaise with freight forwarders, suppliers, and customers to ensure timely deliveries.

HR & Administrative Support

• Oversee daily office operations to ensure smooth workflow.
• Manage procurement of office supplies, equipment, and vendor relationships.
• Supervise administrative staff and coordinate office support functions.
• Maintain records of office assets, inventory, and vendor contracts.
• Ensure compliance with workplace safety, security, and HR policies.
• Organize travel, meetings, and events for staff and management.
• Support HR-related functions such as attendance tracking, leave records, and payroll preparation.
• Assist in recruitment, onboarding, and employee engagement activities.

Qualifications & Skills:

• Hands-on experience with accounting software (QuickBooks).
• Knowledge of GST, TDS, PF, ESI, and other statutory compliance.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong organisational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently with a proactive, hands-on approach.