Accounts cum HR Executive

IGM MAINTENANCE PTE. LTD.; Serangoon Garden Circus; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading maintenance service provider in Singapore is looking for an Administrative Support to assist with accounting, HR tasks, and office management. The ideal candidate should have 1-2 years of relevant experience, be proficient in Microsoft Office, and possess a positive attitude. This role involves liaising with suppliers, managing payroll, and preparing documents, ensuring a dynamic and supportive work environment.

Qualifications

• 1-2 years’ experience in an administrative and support role including HR & Finance.
• Willing to learn and positive working attitude.
• Able to work independently and prioritize work assignments.

Responsibilities

• Assist on all accounting matters (AP & AR).
• In-charge of petty cash and staff expenses claims.
• Liaise with suppliers on payment issues and verify invoices.
• Assist & support on quarterly GST returns.
• Help get things ready for audits and liaise with auditors.

Skills

Fast learner

Multi-tasking

Positive attitude

Proficient in Microsoft Office

Confidentiality

Ability to prioritize

Job description

Key Responsibilities

1. Assist on all accounting matters (AP & AR).
2. In-charge of petty cash and staff expenses claims.
3. Liaise with suppliers on payment issues. Verify invoices and reconcile with supplier’s Statement of Accounts.
4. Assist & support on quarterly GST returns.
5. Filing for all accounts & HR documents.
6. Assist with end-of-month tasks like putting together entries and financial reports.
7. Help get things ready for audits and liaise with auditors when needed.
8. Handle foreign workers payroll and welfare matters
9. Responsible for foreign workers’ work passes (new application, renewal and cancellation) recruitment.
10. Preparation of employment contracts and other HR letters/miscellaneous HR related correspondences.
11. To maintain employee data and files, ensuring they are well organised and up-to-date.
12. Renewal of company insurance policy, road tax, tenancy contracts, foreign workers courses, season parking, etc.
13. Sourcing and purchasing for company corporate event planning, company inventories, festive celebration, company annual dinner, office cleaning supplies and pantry needs etc.
14. Manage and distribute stationery supplies, mails, office equipment and maintenance

Requirements:

• 1-2 years’ experience in an administrative and support role including HR & Finance
• Fast learner and able to multi-task
• Positive working attitude and willing to learn
• Proficient in using Microsoft Office
• Able to work independently
• Ability to maintain confidentiality.
• Ability to prioritize work assignments among conflicting demands