Accounts Cum Admin Assistant

HORIZON SHIPMANAGEMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A prominent maritime company in Singapore is seeking a detail-oriented Accounts Cum Admin Assistant to provide support for finance and administrative operations. The role involves daily bookkeeping, handling accounts payable and receivable, and assisting in various administrative tasks. Ideal candidates should have a diploma in a relevant field and 1-3 years of experience, preferably in the maritime industry. Proficiency in MS Office and basic bookkeeping principles is essential.

Qualifications

• 1-3 years of relevant accounting and/or administrative experience, preferably in maritime.
• Able to multitask, work independently, and meet deadlines.
• Positive attitude, integrity, and willingness to learn.

Responsibilities

• Assist in daily bookkeeping and maintaining accurate financial records.
• Provide general administrative support including correspondence and scheduling.
• Support monthly closing activities and preparation of financial reports.

Skills

Attention to detail

Organisational abilities

Communication skills in English

Familiarity with accounting software (Xero)

Basic understanding of bookkeeping principles

Education

Diploma or Certificate in Accounting, Business Administration, or related field

Tools

MS Office (Excel, Word)

Xero

Job description

Horizon Shipmanagement is seeking a detail-oriented, responsible, and proactive Accounts Cum Admin Assistant to support our finance and administrative operations. The ideal candidate will assist the Accounts Executive/Manager in day-to-day accounting functions while also providing essential administrative support to ensure smooth office and vessel-related workflows.

Key Responsibilities

Accounting Responsibilities

• Assist in daily bookkeeping, data entry, and maintaining accurate financial records.
• Handle Accounts Payable and Accounts Receivable, including invoice verification, vendor payment preparation, and billing.
• Prepare petty cash records, and expense claims.
• Support monthly closing activities and preparation of financial reports.
• Maintain vessel-related accounting files, crew payroll summaries, various invoices.
• Assist in liaising with auditors, banks, vendors, and service providers as required.
• Ensure all financial documents are properly filed, organized, and archived.

Administrative Responsibilities

• Provide general administrative support to the office, including correspondence, filing, scheduling, and document management.
• Assist in coordinating personnel trainings, and personnel files.
• Handle office procurement, stationery supplies, and vendor coordination.
• Support HR and Operations departments in preparing letters, forms, reports, and logistics arrangements when required.
• Assists in generating quotations to clients.
• Maintain records related to vessel operations, certificates, contracts, and compliance documents.
• Assist in arranging travel bookings, visas, and accommodation for crew or staff when needed.
• Ensure visitors and stakeholders are attended to professionally.

Requirements

• Diploma or Certificate in Accounting, Business Administration, or related field.
• 1–3 years of relevant accounting and/or administrative experience (experience in maritime industry is an advantage).
• Proficient in MS Office (Excel, Word) and accounting software (Xero).
• Basic understanding of bookkeeping principles.
• Strong attention to detail and good organisational abilities.
• Able to multitask, work independently, and meet deadlines.
• Good communication skills in English and preferably Mandarin (written & spoken).
• Positive attitude, integrity, and willingness to learn.