Accounts Assistant (SPENGI)

SOLUTION PROCESS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A dynamic engineering firm in Singapore is seeking a meticulous Accounts Assistant to manage accounting and administrative functions. Responsibilities include invoicing, cash management, bookkeeping, and financial reporting. Candidates should have a diploma in accounting or finance and 1-3 years of experience in a relevant field. Proficiency in accounting software and Microsoft Office is also required. This role offers the opportunity to work in a fast-paced environment with tight deadlines.

Qualifications

• 1–3 years of relevant experience in accounting, preferably in a trading, logistics, or engineering environment.
• Strong attention to detail and organizational skills.
• Good interpersonal and communication skills.

Responsibilities

• Prepare, verify, and issue invoices accurately.
• Manage daily accounts receivable & payable functions.
• Assist in preparing monthly bank reconciliations.
• Maintain accurate records of daily accounting transactions.
• Support month-end closing activities.

Skills

Accounts Receivable

Accounts Payable

Cash management

Bookkeeping

P&L preparation

GST computation

Microsoft Excel

Organizational skills

Communication skills

Attention to detail

Education

Minimum Diploma in Accounting, Finance or related discipline

Tools

Accounting software (e.g. QuickBooks, or Xero)

Microsoft Word

Job description

Role Overview

We are seeking a meticulous and proactive Accounts Assistant to support the finance and operations team at Solution Process Engineering Pte Ltd (SPENGI). This role involves managing day-to-day accounting and administrative functions, including bookkeeping, P&L preparation, and GST computation, to ensure smooth and accurate financial operations within a dynamic engineering environment.

Key Responsibilities

1. Invoicing & Billing

• Prepare, verify, and issue invoices accurately and on schedule.
• Follow up with clients on outstanding payments to maintain healthy cash flow.

2. Accounts Receivable, Payable & Cash Management

• Manage daily accounts receivable & payable functions, including payment tracking and updating cash flow records.
• Maintain accurate customer and supplier account ledgers and ensure prompt recording of receipts.

3. Receivables Monitoring

• Track aging of receivables and coordinate collection efforts for overdue accounts.
• Liaise professionally with clients to resolve billing or payment discrepancies.

4. Bookkeeping & Transaction Recording

• Maintain accurate records of daily accounting transactions, journal entries, and receipts in the accounting system.
• Ensure all financial data is properly supported and filed for audit readiness.

5. Reconciliation & Financial Reporting

• Assist in preparing monthly bank reconciliations and verifying data accuracy.
• Support month-end closing activities by ensuring all transactions are recorded on time.
• Prepare Profit & Loss (P&L) statements and assist in analyzing financial performance.
• Compute and prepare GST submissions in accordance with statutory requirements.

6. Reporting & Documentation

• Prepare monthly customer statements and assist in compiling management reports.
• Ensure timely submission of all financial documents and supporting schedules for review.

7. Work Flexibility

• Willingness to work extended hours during reporting periods or to meet tight deadlines.

Requirements

• Minimum Diploma or equivalent qualification in Accounting, Finance, or related discipline.
• 1–3 years of relevant experience in accounting, preferably in a trading, logistics, or engineering environment.
• Sound knowledge of Accounts Receivable, Accounts Payable, cash management, bookkeeping, P&L preparation, and GST computation.
• Proficient in Microsoft Office (Excel, Word) and familiar with accounting software (e.g. QuickBooks, or Xero).
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Good interpersonal and communication skills to liaise effectively with clients, vendors, and internal teams.