Accounts Assistant

Kyocera Document Solutions Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading document solutions company in Singapore is seeking candidates for an Accounts Payable and Receivable role. Responsibilities include maintaining the suppliers master file, processing invoices, liaising with various departments for cost approvals, and managing overdue accounts and invoicing. The ideal candidate should possess a NITEC or Diploma with at least 1 year of relevant experience and have a meticulous approach and positive attitude. This position offers an opportunity to contribute to the financial operations of a key player in the industry.

Qualifications

• Candidates should have at least 1 year experience in finance or related fields.
• Ability to follow compliance with company policies on payments and reimbursements.
• Meticulous with a focus on accuracy in handling invoices and documentation.

Responsibilities

• Maintain suppliers master file and process invoices for timely payment.
• Liaise with departments on cost approval and verify ad hoc transactions.
• Follow up on overdue accounts and issue invoices and credit notes.

Skills

Attention to detail

Positive attitude

Communication skills

Education

NITEC or Diploma

Job description

AP Role

• Maintenance of suppliers Master file
• Coding, checking, verification and entry of suppliers' invoices. Liaison with various departments on cost approval.
• Ensure timely payment of approved vendors invoices
• Check, entry and process staffs' reimbursement in compliance with company policies
• Inter-company trade and expenses invoices. Print from Dox, get verification, posting and process payment
• Prepare inter-company payment schedule. Liaison with KDAS (HK) for approval
• Verification, document & posting for ad hoc transaction (deduction from bank)
• Assist on preparation of ad hoc reports (eg contract delivery/freight charges etc)
• Maintenance of Fixed asset register (FA check)

AR Role

• Responsible for AR and credit control duties include:
• Calling, liaising & following up and monitoring overdue accounts closely, resolve billing issues and get payment from customers
• Issuing invoices & credit notes

Additional duties

1. Supporting audit by providing necessary document
2. Other Adhoc duties assigned
3. Job rotation when necessary

Requirements

• Meticulous & accuracy
• Candidates with NITEC/Diploma or with at least 1 year experience
• Positive attitude