Accounts Assistant

SGX FX SYSTEMS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A financial services firm in Singapore is seeking a full-time Accounts Assistant to manage accounting activities including audits and compliance. The ideal candidate will have 1-2 years of experience, strong analytical skills, and proficiency in Microsoft Excel. This position offers a dynamic work environment with opportunities for project involvement and process improvement.

Qualifications

• Minimum of 1-2 years of accounting and reporting experience.
• Experience in an international company.
• Ability to meet tight deadlines.

Responsibilities

• Manage payment approval of invoices as per the authorization matrix.
• Ensure accurate coding and recording of expenses.
• Handle the monthly billing process for customers.

Skills

Accounting principles

Customer Service

Microsoft Excel

Analytical skills

Communication skills

Problem solving

Tools

Microsoft Business Centre

SAP

Oracle

Job description

Description:

We are seeking a full-time Accounts Assistant for our entity in Singapore. The Accounts Assistant is responsible for all accounting activities including compliance related activities, assisting with audits schedules preparation, filing of TDS/GST, month end closing, balance sheet reconciliation and payment and receipt processing. The role is part of the Central Services Unit (CSU), a new and important division of SGX, with a direct relationship with MaxxTrader but will have some cross over with other business units within scope.

The role will report to the Asst. Financial Controller with interactions with the wider CSU.

Responsibilities

Accounts Payable Functions

• Ensure that the payment approval of invoices is appropriately sought in accordance with the authorization matrix
• Ensure accurate coding of expenses and recording of such expenses
• Check the reimbursement of staff claims and record corporate credit card expenses to the appropriate GL
• Process payments for invoices and staff claims on a timely basis
• Prompt update of payments in the accounting system
• Monitor bank balances and manage payment funding
• Ensure procurements complied with procurement SOP
• Prepare monthly TDS and GST reports for our India office

Accounts Receivable Functions

• Handle the monthly billing process by ensuring timely and accurate invoicing to customers
• Handle inquiries, supporting all invoicing and billing support functions for external and internal customers
• Review sales contracts to ensure accurate billing
• Prompt update of receipts in the accounting system
• Research account disputes and billing discrepancies
• Assist in monthly revenue review process, including estimating monthly revenue accruals for BD2 with validation by BD5 and analyzing all variances. e.g. review provisioning policy and provide doubtful debt provisioning for month‑end close process
• Prepare and monitor A/R ageing report
• Liaison and interaction with other CSU units on best practice and assistance as required

General

• Assist in month end close process. E.g., performing bank and intercompany reconciliation
• Assist in the preparation of month end balance sheet schedules and year end audit schedules
• Co‑ordinate with our third‑party accounting consultant to manage periodic financial related activities e.g., various corporate tax filing, GST/TDS filing etc.
• Co‑ordinate with our third‑party company secretarial to ensure all compliances documents are filed on a timely basis
• Assist external consultant in Transfer Pricing study and implementation of TP model
• Fixed assets accounting and management
• Work on special projects, automation, workflow process improvements, and control environment opportunities both locally and across the CSU
• Other ad‑hoc duties as assigned

Experience and Skills

• The ideal candidate for this position will have a minimum of 1-2 years of accounting and reporting experience
• Experience working in an international company and comfortable working across different time zones
• Customer Service - responds promptly to internal and external stakeholder’s needs; responds to requests for service and assistance; meets commitments
• Strong communication, problem solving, and analytical skills required
• Close attention to detail, ability to meet tight deadlines
• Ability to work independently and to adapt to a fast‑changing environment
• Good organizational and time management skills
• Skilled in Microsoft Excel
• Microsoft Business Centre experience, or SAP, Oracle knowledge preferred
• Proven knowledge of accounting principles, practices, standards, laws and regulations