Accounts Assistant

Practical Analyzer Solutions Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A Singapore-based support company is seeking a candidate for an administrative and accounting role. This position entails generating invoices, maintaining office supplies, verifying staff claims, and assisting with financial reporting. The ideal applicant should have prior experience in admin and accounting, proficiency in Microsoft Office, and be highly organized. Competitive compensation and a positive work environment are offered.

Qualifications

• Prior experience in administrative and accounting roles is required.
• Must be highly organized and responsible.
• Ability to work independently and as part of a team.

Responsibilities

• Generate and post invoices; update AR/AP transactions.
• Prepare and send monthly statements to customers.
• Verify and calculate overtime based on attendance records.
• Answer and direct phone calls professionally.
• Maintain office supplies and assist with logistics.

Skills

Organizational skills

Proficiency in Microsoft Office

Accounting software knowledge

Numerical aptitude

Tools

Business Central

Job description

Practical Analyzer Solutions Pte Ltd – Ang Mo Kio

This role supports both administrative and accounting functions to keep the office running smoothly.

Accounting Duties

• Generate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.
• Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up; prepare Accounts Payable documents for payment release.
• Verify and calculate monthly overtime and site work allowance based on approved timesheets and attendance records.
• Assist in verifying staff claims to ensure they follow proper accounting treatment.
• Assist in preparing financial reports, company accounts, and statutory filings.
• Assist in providing project-related financial data to support project and business decision-making.

Administrative Duties

• Answer and direct phone calls in a professional manner (shared with office team).
• Maintain pantry supplies and manage stationery inventory for the office.
• Assist with customer visits, training, and internal meetings – including meeting room setup and refreshment arrangements.
• Arrange staff overseas travel – search and book flights, hotels, airport transfers, and travel insurance.
• Assist with annual insurance renewals and project-related insurance.
• Provide backup support in coordinating courier/freight arrangements and preparing logistics documents (PO, DO, Packing List, Quotations), when required.

General Duties

• Ensure the office environment is clean and tidy (shared responsibility).
• Follow workplace safety and hygiene procedures.
• Provide suggestions to improve daily processes and efficiency.

Requirements

• Prior experience in admin and accounting roles.
• Proficiency in Microsoft Office and accounting software (Business Central).
• Highly organized, responsible, and good with numbers.
• Able to work independently and as part of a team.