Accounts Assistant

SGX Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading financial services group in Singapore is seeking a full-time Accounts Assistant to manage accounting activities, support audit schedules, and handle invoicing and payments. The ideal candidate will have 3-5 years of accounting experience, strong Excel skills, and familiarity with Microsoft Dynamics or SAP. This role requires attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 3-5 years of relevant experience in accounting, finance, or audit.
• Hands-on experience with AR/AP and month end closing.
• Skilled in preparing audit schedules and financial statements.

Responsibilities

• Ensure timely and accurate invoicing to customers.
• Assist in month-end close process.
• Maintain a record of all external contracts and their expiry dates.
• Handle inquiries to support all invoicing and billing functions.

Skills

Customer Service

Good communication skills

Analytical skills

Attention to detail

Good organizational skills

Ability to meet deadlines

Problem-solving

Time management

Hands-on AR/AP

Education

ACCA in Finance, Diploma in Accounting, or Business

Tools

Microsoft Excel

Microsoft Dynamics 365 Business Central

SAP

Job description

We are seeking a full-time Accounts Assistant for our entity in Singapore. The Accounts Assistant is responsible for all accounting related activities, assisting with audit schedules preparation, filing of TDS/GST, month end closing, balance sheet reconciliation, invoicing, payment and receipt processing. The role is part of Subsidiary Finance, an important division of SGX, with a direct relationship with SGX FX Systems but will have some cross over with other business units within scope.

Responsibilities

Accounts Payable Functions

• Ensure that the payment approval of invoices is appropriately sought in accordance with the authorization matrix
• Ensure accurate coding of expenses and recording of such expenses
• Check the reimbursement of staff claims and record corporate credit card expenses to the appropriate GL
• Process payments for invoices and staff claims on a timely basis
• Prompt update of payments in the accounting system
• Download and send out debit advice
• Monitor bank balances and manage payment funding
• Ensure procurements complied with procurement SOP
• Prepare monthly TDS and GST reports for our India office

Accounts Receivable Functions

• Handle the monthly billing process by ensuring timely and accurate invoicing to customers
• Handle inquiries, supporting all invoicing and billing support functions for external and internal customers
• Review sales contracts to ensure accurate billing
• Prompt update of receipts in the accounting system
• Research account disputes and billing discrepancies
• Send out monthly Statement of Accounts and monitor A/R ageing report

General

• Assist in month-end close process. E.g., preparation of monthly recurring journals, raise intercompany invoices, performing bank and intercompany reconciliation
• Assist in the preparation of month-end balance sheet schedules and year-end audit schedules
• Co-ordinate with our third-party accounting consultant to manage periodic financial-related activities, e.g., various corporate tax filing, GST/TDS filing, etc.
• Co-ordinate with our third-party company secretarial to ensure all compliances documents are filed on a timely basis
• Annual review of vendors including single and preferred vendors identification for action where required
• Maintain a record of all external contracts and its expiry dates. Ensure three months advance notice are given to the respective departments responsible for renewal
• Assist external consultant in Transfer Pricing study and implementation of TP model
• Fixed assets accounting and management
• Work on special projects, automation, workflow process improvements, and control environment opportunities both locally and across the Subsidiary Finance
• Other ad-hoc duties as assigned

Experience and Skills

• Minimum 3-5 years of relevant experience in accounting, finance or audit
• Hands-on experience with AR/AP, month end closing and preparation of audit schedules and financial statements
• Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; responds to requests for service and assistance; meets commitments
• Good communication, problem solving, and analytical skills required
• Close attention to detail, ability to meet tight deadlines
• Ability to work independently and to adapt to a fast-changing environment
• Good organizational and time management skills
• Skilled in Microsoft Excel
• Microsoft Dynamics 365 Business Central or SAP knowledge desirable
• ACCA in Finance, Diploma in Accounting, or Business is preferred