Accounts Assistant

MINDSG LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A charitable organization in Singapore is looking for an Accounts Assistant for a 6-month contract. The role involves processing invoices, data entry, and ensuring compliance with financial procedures. Candidates must hold at least a diploma in Accountancy or Finance and have hands-on experience in Accounts Payable. Familiarity with NetSuite is preferred. Competitive salary and a collaborative work environment await.

Qualifications

• Possesses 1 year of hands-on experience in Accounts Payable or general accounting.
• Preferably experience with ERP/accounting systems like NetSuite.
• Experience in NetSuite Oracle (will be preferred).

Responsibilities

• Perform day to day invoice processing.
• Invoice data entry into TenderBoard system.
• Review and verify petty cash, debit card and staff claim submissions.
• Ensure compliance with procurement procedures.
• Prepare monthly AP audit schedules.

Skills

Accounts Payable

Problem-solving

Communication

Interpersonal Skills

Microsoft Excel

Education

Minimum Diploma in Accountancy/Finance or equivalent

Tools

NetSuite

TenderBoard

Job description

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

DESIGNATION

Accounts Assistant (6 months contract)

RESPONSIBILITIES

• Perform day to day invoice processing
• Invoice data entry into TenderBoard system
• Review and verify petty cash, debit card and staff claim submission by dept or cost centre
• Review and verify documents to ensure compliance to procurement procedure
• Review and verify invoice document or receipt to ensure GST is accounted for correctly for quarterly reporting to Tax Authority
• Data entry into Netsuite system for recording of petty cash, debit card and staff claim, and payment to beneficiaries
• Attend to suppliers' or stakeholders' enquiries on claims or petty cash
• Reconcile monthly AP transactions and resolve discrepancies, if any.
• Prepare giro application form and maintain giro payment list.
• Provide administrative support to ensure effective and efficient operations to the accounts department
• Prepare AP audit schedules on monthly basis.
• Manage journal entries such as accruals and reclassifications
• Improvement payment processes and enhance system efficiency.
• Maintain E-filing system for all financial documents
• Perform for process workflow documentation for Finance department
• Support AP transformation projects and process improvements.
• Any other ad hoc duties or projects as per assigned

QUALIFICATIONS

• Minimum Diploma in Accountancy/Finance or equivalent

OTHER INFORMATION

• Possesses 1 year of hands-on experience in Accounts Payable or general accounting.
• Preferably experience with ERP/accounting systems like NetSuite
• Experience in NetSuite Oracle (will be preferred)
• Proficient in Microsoft Office, especially Excel
• Good interpersonal, communication, and problem-solving skills