Accounts and Admin Executive

NEXT LEVEL GENOMICS PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A growing biotechnology firm in Singapore is seeking a Finance Admin to assist with bank reconciliation, accounts management, and support sales operations. The role involves document matching, liaising with an accounting firm, and assisting with Odoo implementation. Applicants should have experience in finance administration and strong organizational skills. This is an excellent opportunity to contribute to a dynamic team in a vital support role.

Qualifications

• Proven experience in finance and administrative functions.
• Familiarity with Odoo software implementation and data entry.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in weekly bank reconciliation and accounts management.
• Support communication between the sales team and clients.
• Update and maintain client database and product catalogues.

Job description

Finance Admin

• To assist in weekly bank recon, and update of AR (Sales Invoice/Receipt) and AP (Supplier Invoice/Payment).
• Assist raising of RFQ and converting them to PO upon approval from sales heads.
• Perform matching of documents, making sure of completeness, preparing Payment vouchers, and
• uploading the payment transaction into the internet banks for finance manager and director approval
• To assist in debt collection
• To liaise with an outsourced accounting firm in month-end closing and quarterly GST filing.
• To assist in staff expense claim processing, and quarterly commission calculations
• To update and assist in month-end stock take, and perform stock and purchase reconciliation
• To assist company in the Odoo set up, implementation, migration and data entry

Sales Admin Support & Operations

• Support communication between the sales team and clients. Help ensure smooth transactions by addressing inquiries regarding payments, samples shipment and other concerns
• Update & maintain client database and product catalogues
• Coordinating the Driver/Rider team and planning their sample collection schedule
• Maintain up-to-date and accessible sales dashboards, trackers, and reporting files