Accounts and Admin Clerk

RIO ISLAND SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction services company in Singapore is seeking an individual to manage accounts payable and receivable, oversee HR functions, and handle project cost tracking. The ideal candidate will have experience in financial processes and HR support. This role is essential for maintaining accurate financial records and ensuring compliance with project documentation.

Responsibilities

• Receive, verify and match supplier invoices with purchase orders.
• Issue invoices to clients and follow up on outstanding payments.
• Maintain bookkeeping records and handle bank reconciliations.
• Monitor project costs and assist with financial reporting.
• Manage employee records, attendance, and procurement processes.

Skills

Accounts payable processing

Bookkeeping

Communication skills

Project cost tracking

HR administration

Job description

CONSTRUCTION SECTOR

ONLY SINGAPOREANS AND PRS

• Accounts Payable (AP)
  Receive, verify and match supplier / vendor invoices with purchase orders & delivery / work records.
  Process payments (cheques, bank transfers) to suppliers / subcontractors.
  Handle staff claims / reimbursements.
• Accounts Receivable (AR)
  Issue invoices to clients for completed work or progress claims.
  Follow up on outstanding payments / receivables.
• General Ledger & Reconciliations
  Maintain bookkeeping records (journal entries, ledger entries)Bank reconciliation, petty cash reconciliation.
• Project / Cost Tracking
  Monitor project costs, budget vs actual.Assist with preparation of progress claims, contract performance obligations.
• Month‑end / Year‑end Closing
  Assist with closing entries, accruals, prepayments.
  Prepare financial reports for management.

HR/ADMIN

• Office / Site Administration
  Maintain physical and digital filing systems for project and company documents.
  Manage site office facilities / equipment, ensure site documentation is kept up to date.
• HR / Staff Support
  Keep employee records, track attendance, leave, payroll support, onboarding, Dormitory liasingHandle foreign worker matters (work passes, accommodation) if applicable.
• Procurement & Inventory Support
  Assist in procurement of materials; verify deliveries, manage purchase orders.
  Manage inventory or supplies, ensure stock of site / office consumables.
• Document Control & Permits
  Ensure that all required project permits, licenses, safety & ISO documentation are current and compliant.
  Process and file delivery orders, returns, vendor contracts, site documentation.
• Communication & Coordination
  Liaise with internal stakeholders (site engineers, project managers), external ones (suppliers, subcontractors, clients) regarding invoices, deliveries, claims.Support project & operations managers with scheduling, reporting, following up tasks.Ad‑hoc Duties.