Accounts & Admin Executive

HOLLOBERG PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A finance and admin services company in Singapore is looking for an Accounts & Admin Executive to support daily finance operations and office administration. Responsibilities include managing accounts payable and receivable tasks, ensuring timely vendor payments, and assisting with office logistics. Candidates should hold a diploma in Accounting or equivalent and have experience in finance operations. Proficiency in MS Excel and accounting software is essential.

Qualifications

• Experience in accounting, finance operations, or bookkeeping required.
• Proficient in MS Excel, must have experience with accounting software.

Responsibilities

• Process vendor invoices and verify with relevant teams.
• Prepare payment schedules and ensure timely vendor payments.
• Reconcile vendor statements and follow up on discrepancies.
• Prepare and issue customer invoices based on contracts.
• Monitor aging reports and follow up on overdue payments.
• Manage office supplies and maintain proper documentation.
• Coordinate with vendors for maintenance requests.

Skills

Accounting principles

Finance operations

Bookkeeping

MS Excel

Accounting software

Education

Diploma in Accounting or equivalent

Job description

We are looking for an Accounts & Admin Executive to support our daily finance operations and office administration. This role covers basic AP/AR tasks, simple reporting, and general office support to ensure smooth operations.

Accounts Payable (AP)

• Process vendor invoices and check with relevant teams for verification
• Prepare payment schedules and ensure timely payments to vendors
• Reconcile vendor statements and follow up on any differences
• Handle vendor enquiries and assist with payment-related issues

Accounts Receivable (AR)

• Prepare and issue customer invoices based on contracts
• Monitor aging reports and follow up on overdue payments
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate AR records and assist with monthly AR reports
• Send monthly Statements of Accounts to customers

Office Administration & Support

• Manage office supplies and place orders when needed
• Maintain proper filing and documentation for accounting and admin records
• Support daily office operations such as courier arrangements, errands, and meeting logistics
• Manage pantry items and ensure common areas are tidy and organised
• Coordinate with vendors/building management for maintenance and facility requests

Requirements

• Diploma in Accounting or equivalent
• Experience in accounting, finance operations, or bookkeeping
• Proficient in MS Excel
• Experience with accounting software