Accounts & Admin Executive

OTTE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A training and software solutions provider in Singapore seeks a Sales and Accounts Coordinator to support operations and bridge between clients and internal teams. The role involves preparing quotations, bookkeeping, coordinating schedules, and managing customer databases. Ideal candidates will have a Diploma, good analytical skills, and experience with Microsoft Excel. Fresh graduates are encouraged to apply.

Qualifications

• Fresh graduates with strong analytical and organisational skills are welcome.
• 1–2 years of experience in sales coordination, admin support, or training logistics preferred.
• Experience with SkillsFuture frameworks (e.g., WSQ, TPGateway) is advantageous.

Responsibilities

• Support sales operations by preparing quotations, tracking orders, and issuing tax invoices.
• Bookkeeping for expenses, AR & AP in QuickBooks Accounting Software.
• Coordinate with the Sales and Technical Support team on client enquiries and training schedules.
• Manage customer database and pipeline using CRM platforms.
• Handle telephone and email enquiries professionally and promptly.
• Assist trainers in analysing learners' training needs and planning future programmes.

Skills

Analytical skills

Organisational skills

Interpersonal skills

Communication skills

Attention to detail

Time management

Education

Diploma in Business Administration, Accountancy, Marketing or any discipline

Tools

Microsoft Excel

QuickBooks Accounting Software

Zoho/Bigin CRM

Job description

As we expand our Training & Software Solutions division and apply for SkillsFuture Singapore (SSG) Registered Training Provider (RTP) status, we are looking for a sales and accounts coordinator to support our operations and serve as the bridge between clients, training ops, and internal teams.

About the Role

Are you a sharp thinker who enjoys solving problems, building systems, and staying organised? This role is ideal for someone who thrives on clarity, precision, and impact—especially if you're looking to work at the intersection of technology, training, and business operations.

You’ll work directly with the business owner and leadership team, gaining rare exposure to high-level strategy while being entrusted with responsibilities that make a real impact.

If you're great with Excel, love structured work, and want a role where your analytical mind and attention to detail are valued, we encourage you to apply.

Key Responsibilities

• Support sales operations by preparing quotations, tracking orders, and issuing tax invoices.
• Bookkeeping for expenses, AR & AP in QuickBooks Accounting Software
• Coordinate with the Sales and Technical Support team on client enquiries and training schedules.
• Manage customer database and pipeline using CRM platforms (e.g., Zoho/Bigin).
• Handle telephone and email enquiries professionally and promptly.
• Maintain team calendars and coordinate client meetings or training sessions.
• Assist trainers in analysing learners' training needs and planning future programmes
• Production of course or training materials like brochures, email templates, printing of courseware
• Support SSG-RTP related administrative submissions, course scheduling, and learner documentation.
• Provide general administrative support, including staff reimbursement processing and office maintenance tasks.

Job Requirements

• Minimum Diploma in Business Administration, Accountancy, Marketing or any discipline
• Fresh graduates with strong analytical and organisational skills are welcome.
• 1–2 years of working experience in sales coordination, admin support, or training logistics preferred.
• Highly proficient in Microsoft Excel; comfortable using formulas, lookups, and templates.
• Strong interpersonal, communication, and follow-up skills.
• Detail-oriented with excellent time management and prioritisation abilities.
• Experience with SkillsFuture frameworks (e.g., WSQ, TPGateway) is advantageous.