Accounts & Admin Assistant/Executive

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading aerospace service provider in Singapore is seeking an Accounts & Admin Assistant / Executive to provide comprehensive administrative and accounting support. In this essential full-time role, you will handle responsibilities like managing meeting schedules, travel arrangements, and office supplies. Ideal candidates will have strong organizational and communication skills, essential for ensuring efficient operations in a dynamic environment.

Qualifications

• Proficient in administrative tasks for management.
• Experience with travel arrangements and visa applications.
• Ability to manage office supplies efficiently.

Responsibilities

• Provide administrative support to the General Manager/Directors.
• Take minutes for management meetings.
• Collate and compile meeting schedules and presentation materials.
• Handle phone calls, visitors, and incoming/outgoing correspondence.
• Make travel arrangements and handle visa applications.
• Manage company social media accounts.
• Maintain office supplies.
• Assist finance with invoice processing and administrative tasks.

Skills

Administrative support

Accounting support

Time management

Communication skills

Job description

About us

Aerospace Component Engineering Services Pte. Ltd. is a joint venture between SIA Engineering Company and Parker Aerospace specializing in the maintenance, repair and overhaul of hydraulic pumps, actuators, valves and flight controls for commercial aircraft. With a strong focus on quality, innovation, and customer satisfaction, we have established a reputation for excellence in the market. Our team of dedicated professionals is committed to delivering exceptional service and supporting the growth and success of our clients.

About the role

Aerospace Component Engineering Services Pte. Ltd. is seeking a talented Accounts & Admin Assistant / Executive to join our team in the Changi North Region. In this full‑time role, you will be responsible for providing comprehensive administrative and accounting support to our organisation, playing a crucial part in ensuring the efficient day‑to‑day operations of our company.

Responsibilities

1. Provide administrative support to the General Manager/Directors.


2. Management Meeting minutes taking.


3. Collate and compile Board of Directors' Meeting Schedules and presentation material.


4. Reception - Handle phone calls, visitors, meeting room, incoming/outgoing letters and couriers.


5. Make travel arrangements (flights, hotels, transfers, cars) and visa application/renewal.


6. Administrator for Company Social Media.


7. In‑charge of Office supplies.


8. Assist Finance to process invoices (AP and AR).


9. Download bank audit trail reports.


10. Assist Finance on administrative tasks (filing, Docusign, update Permit File, submitting Utilities Data, etc.).


11. Ad‑hoc assignments as needed based on business exigencies.