ACCOUNTS & ADMIN ASSISTANT

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking an Admin & Accounts Assistant to support daily operations through a versatile role encompassing both administrative and accounting tasks. Key responsibilities include maintaining record systems, assisting with financial reports, and handling import/export tasks. Candidates must have 1-2 years of experience and be able to communicate with Chinese workers. Immediate start preferred.

Qualifications

• 1-2 years of accounting and admin experience.
• Able to communicate with Chinese workers.
• Singapore IC candidates only.

Responsibilities

• Maintain record systems for software licensing and equipment.
• Assist in preparing monthly sales reports and statutory reports.
• Handle import/export shipping coordination.

Skills

Accounting knowledge

Administration skills

Communication with Chinese workers

Job description

ADMIN & ACCOUNTS ASSISTANT

Looking for an admin and accounts assistant in a versatile role that supports a company's daily operations by handling a range of both administrative and accounting tasks. The job scope covers general office management, financial record-keeping, and coordination with various stakeholders.

The Admin & Accounts Assistant is responsible for:

Administrative duties

• Maintain proper recording system for software licensing & automation equipment setup
• Ensures proper maintenance of office equipment & fittings, ERP system and server.
• Light‑weight IT technical tasks, following documented processes with IT contractor.
• Assist in flight and hotel bookings.
• Assist in organising annual company trips and recreation activities
• Screens and directs incoming calls for assigned executives or managers.
• Ensure that all statutory regulations, company’s environmental and safety regulations and code of practice are implemented and complied with by all staff.

Accounts Duties

• Assisting and co‑ordinate import/export shipping matter
• Schedule AP batch payment for local & overseas supplier.
• To check sales invoices in accordance with price list and customers’ orders.
• Assist in preparing monthly Accounts report especially for monthly sales report.
• Assist with external auditors on year‑end audits and preparation of statutory reports
• Handle grant administration, including prompt claims submission, disbursement and tracking
• Perform checking on monthly overtime (OT) calculation.
• Assist in day‑to‑day finance operations and control requirements & month end reports
• Proactively support manager by independently handling all assigned duties

Additional information:

• 5‑days work; Monday to Friday
• Working hours: 8.30am to 5.45pm
• Location near Vicom at Bukit Batok
• Bus service 189 from Bukit Batok Interchange
• With 1‑2 year accounting and admin experience
• Able to start work immediately or short notice
• Able to communicate with Chinese worker.
• Singapore IC candidates only
• NO recruitment agents required
• NO quota for foreign candidates