Accounts & Admin Assistant

YAMARI SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking an Admin & Accounts Assistant to support daily operations. This versatile role involves administrative tasks like office management and financial record-keeping, including accounts duties such as payment scheduling and report preparation. Ideal candidates should have strong organizational and communication skills, along with experience in finance operations.

Qualifications

• Proficient in maintaining record systems and office equipment.
• Experience in finance operations and preparing monthly reports.
• Ability to coordinate logistics for travel and events.

Responsibilities

• Maintain recording system for software licensing.
• Schedule AP batch payments for suppliers.
• Assist in preparing monthly accounts reports.

Skills

Office management

Financial record-keeping

IT technical tasks

Communication skills

Job description

Admin & Accounts Assistant

Looking for an admin and accounts assistant in a versatile role that supports a company's daily operations by handling a range of both administrative and accounting tasks. The job scope covers general office management, financial record-keeping, and coordination with various stakeholders.

The Admin & Accounts Executive is responsible for:

Administrative duties

• Maintain proper recording system for software licensing & automation equipment setup
• Ensures proper maintenance of office equipment & fittings, ERP system and server.
• Light-weight IT technical tasks, following documented processes with IT contractor.
• Assist in flight and hotel bookings.
• Assist in organising annual company trips and recreation activities
• Screens and directs in-coming calls for assigned executives or managers.
• Ensure that all statutory regulations, company’s environmental and safety regulations and code of practice are implemented and complied with by all staff.

Accounts Duties

• Assisting and co-ordinate import/export shipping matter
• Schedule AP batch payment for local & overseas supplier.
• To check sales invoices in accordance with price list and customers’ orders.
• Assist in preparing monthly Accounts report especially for monthly sales report.
• Assist with external auditors on year-end audits and preparation of statutory reports
• Handle grant administration, including prompt claims submission, disbursement and tracking
• Perform checking on monthly overtime (OT) calculation.
• Assist in day-to-day finance operations and control requirements & month end reports
• Proactively support manager by independently handling all assigned duties