Accounts & Admin Assistant

Yamari Singapore Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A local company in Singapore is seeking an Admin & Accounts Assistant to support daily operations by handling a variety of administrative and accounting tasks. Responsibilities include maintaining records, coordinating with stakeholders, and assisting in financial reporting. The ideal candidate should possess strong administrative skills and basic IT knowledge.

Qualifications

• Experience in administrative tasks for efficient office management.
• Ability to handle financial records and reporting.
• Basic IT knowledge for maintenance and support.

Responsibilities

• Support daily operations with administrative and accounts tasks.
• Maintain records and coordinate with stakeholders.
• Assist in financial processes and reporting.

Skills

Administrative support

Financial record-keeping

Basic IT skills

Communication skills

Job description

1. ADMIN & ACCOUNTS ASSISTANT

Looking for an admin and accounts assistant in a versatile role that supports a company's daily operations by handling a range of both administrative and accounting tasks. The job scope covers general office management, financial record-keeping, and coordination with various stakeholders.

Administrative Duties

• Maintain proper recording system for software licensing & automation equipment setup
• Ensures proper maintenance of office equipment & fittings, ERP system and server.
• Light-weight IT technical tasks, following documented processes with IT contractor.
• Assist in flight and hotel bookings.
• Assist in organising annual company trips and recreation activities
• Screens and directs in-coming calls for assigned executives or managers.
• Ensure that all statutory regulations, company’s environmental and safety regulations and code of practice are implemented and complied with by all staff.

Accounts Duties

Assisting and co-ordinate import/export shipping matter

Schedule AP batch payment for local & overseas supplier.

To check sales invoices in accordance with price list and customers’ orders.

Assist in preparing monthly Accounts report especially for monthly sales report.

Assist with external auditors on year-end audits and preparation of statutory reports

Handle grant administration, including prompt claims submission, disbursement and tracking

Perform checking on monthly overtime (OT) calculation.

Assist in day-to-day finance operations and control requirements & month end reports

Proactively support manager by independently handling all assigned duties