Accounting Executive And Executive Assistant To CEO/MD

CAREER ZOOM PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A financial services company in Singapore seeks an Account Executive and Executive Assistant to the CEO/MD. This dynamic role combines managing daily financial operations with providing high-level administrative support. The ideal candidate will have at least 5 years of experience in the accounting field, demonstrating superior organizational skills and the ability to work under pressure. Proficiency in accounting software and MS Office is essential. This position offers a competitive salary with opportunities for professional growth.

Qualifications

• 5-7 years of work experience, preferably in Investment Banking.
• Must be able to hit the ground running.
• Expertise in taxation and accounting packages.

Responsibilities

• Maintain daily books of account and reconcile bank transactions.
• Manage the CEO/MD's diary and schedule arrangements.
• Prepare financial and management reports as required.

Skills

Superb communication skills

Organizational skills

Problem-solving skills

Knowledge of accounting principles

Ability to work under pressure

Education

BCom and Graduate

Tools

Tally

MS Office (Excel, PowerPoint, Word, Outlook)

Job description

Title: Account Executive and Executive Assistant to the CEO/MD

Reporting To: May have a dual reporting structure to Manager - Accounts and CEO/MD

Open to: The role requires candidates to have the legal right to work in Singapore

Job Purpose Summary:

This dual-role position requires a highly organized, meticulous, and proactive professional to manage both the daily financial operations of the company and provide comprehensive executive support to the CEO/MD. The role demands expertise in accounting principles, high-level administrative efficiency, and the ability to operate under pressure with precision.

Key Responsibilities

Financial & Accounting Management (Account Executive Functions)

• Maintain daily books of account on an ongoing basis.
• Regularly reconcile records of bank and cash transactions and maintain the bank reconciliation statement.
• Assist in the preparation of the Balance Sheet and Profit & Loss (P&L) statement after the closing of books.
• Maintain detailed schedules of key accounts for financial audit purposes.
• Prepare various Management Information System (MIS) reports from accounting records as per Management requirements.
• Verify vendor bills for correctness, and prepare cheques for utilities, taxes, and other payments.
• Prepare and record customer invoices based on the mandate.
• Review Debtors outstanding on an ongoing basis and report on overdue balances.
• Receive and record cheques, cash, and other receipts from customers and other income.
• Analyze fund balance and prepare documentation for placing bank deposits.
• Record and ensure proper filing of payment vouchers and vendor bills.
• Assist with the payment of Advance Tax, TDS payment, and filing TDS returns, as well as Service tax calculation, payment, and filing returns.
• Prepare a database/repository of new circulars, pronouncements, etc., as applicable.
• Handle routine financial correspondence.

Executive & Administrative Support (Executive Assistant Functions)

• Manage the CEO/MD's diary, business schedules, and calendar, including arranging meetings, conference calls, and booking appointments.
• Organize incoming information, keeping abreast of all priorities and events.
• Schedule and coordinate internal and external meetings, including logistics, hotel requirements, and preparation of meeting material.
• Organize and coordinate domestic and international travel arrangements, including booking flights, accommodation, and transfers.
• Prepare agendas and overseas travel itineraries when necessary.
• Arrange for Visas for the Senior Team.
• Process expense claims.
• Handle confidential documents.
• Handle internal and external queries, coordinating responses/information from across the team.
• Maintain a database of all contacts and cards.
• Create and maintain a filing system for the CEO's personal and confidential files.
• Receive visitors, arrange conference calls, and schedule meetings.
• Assist clients with hotel and car booking as needed.

Candidate Profile

Qualification

BCom and Graduate

Work Experience

5-7 years, preferably in Investment Banking

Key Knowledge & Expertise

• Must be able to hit the ground running.
• In-depth Knowledge of accounting principles and practices.
• Previous experience in general accounting.
• Expertise in Tally, MS Office (Excel, PowerPoint, Word, Outlook, etc.).
• Knowledge of taxation and various accounting packages.

Core Skills & Qualities

• Superb communication skills, both verbal and written, with a good command over English to communicate with Asia-Pacific level colleagues and global counterparts.
• Excellent organizational skills and a high degree of speed and accuracy in execution of all tasks.
• Strong problem-solving skills.
• Ability to work well as part of a team.
• Ability to pick up new ideas in a short time frame.
• Ability to work under pressure and within tight timelines.
• Ability to handle more than one task at a time.
• Positive-minded, proactive, and highly motivated team player.

Performance Indicators

Performance will be assessed based on the following indicators:

• Opportunities Identified
• Performing within time frame
• Employs Tools of the job competently
• Accuracy and Precision of the work
• Entrepreneurial attitude
• Reliability
• Responsiveness to Request for service
• Interpersonal Skills
• Communication Skills
• Ability to work under pressure

Requirements

As above