Account Payable and Treasury Supervisor

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for an experienced finance professional to oversee their finance operations. The role involves managing accounts payable, treasury functions, and ensuring compliance with GST regulations. The ideal candidate has at least 8 to 10 years of relevant experience, strong leadership skills, and is proficient in Microsoft Excel. Interested applicants should submit their resume.

Qualifications

• Minimum 8 to 10 years of finance operation experience, including GL, AP, and treasury.
• Strong knowledge and hands-on experience with GST and withholding tax.
• Experience in managing audits and payment processing.

Responsibilities

• Supervise Accounts Payable team and ensure accuracy in supplier invoice processing.
• Oversee all treasury-related functions and coordinate with banks.
• Develop and streamline internal controls and policies.

Skills

GST and withholding tax regulations

Excellent Microsoft Excel

Communication skills

Team leadership

Customer service mindset

Education

Bachelor/master’s degree in accounting or finance

Professional degrees (e.g., ACCA)

Tools

Microsoft Excel

Jotform

Microsoft Form

Job description

Key Accountabilities

Account Payables

• Supervise and work with the AP team to receive, match, verify and record supplier invoices (both PO and Non PO) in the accounting system.
• Review and ensure the invoices are captured in the correct GL account codes.
• Verify that all purchased items have followed internal procurement SOPs and DOA authorization limits; communicate and resolve any discrepancies or exceptions with stakeholders.
• Ensure payment batch is processed at least once a week promptly before the payment due dates of suppliers.
• Identify, communicate and resolve all vendor payments and staff claim issues.
• Attend to queries from relevant stakeholders, explain school policies and procedures and propose solutions for identified issues.
• Continue to streamline the payment process within the entire school, clear backlogs and build trust.
• Manage cash process for the School, coordinate with requestors and ensure proper follow up of receipts and invoice submissions.
• Assist all ERP post‑go live issues, coordinate with ERP consultants, test and close pending issues.
• Prepare new policies, SOPs and new forms for management review and approval.
• Reinforce school policies by identifying, communicating and rectifying abnormalities with relevant stakeholders.
• Monitor the actual utilization of budget for all payments, prepare monthly report of actual vs budget for all budget holders and communicate issues whenever necessary.
• Provide professional and technical support to the AP team in a timely manner.
• Other tasks, duties or projects assigned by the Director of Finance from time to time.

Treasury Functions

• In charge of all treasury related functions of the finance team.
• Coordinate with banks, financial institutions and payment gateway service providers for all bank related matters.
• Ensure formalities for bank account opening/closures, implementation of new payment gateways and migration of payment portals are done properly.
• Coordinate and ensure all formalities for changes in authorized signatories are prepared properly according to the signing mandate approved by BOG.
• Monitor and ensure formalities for renewals/withdrawals/payment of bank loan/hedging/FD are carried out within timeframe.
• Oversee and arrange approvals for purchase, disposal and tracking of investment in financial assets.
• Ensure weekly and monthly treasury reports are updated correctly within timeline.
• Prepare monthly cash flow forecast with accuracy within the required timeline.
• Ensure the usage of corporate card is in line with school policy.
• Monitor bank balances, propose bank transfers, FD renewal/maturity whenever necessary.
• Oversee the entire cash transactions and controls of school, including petty cash, donations, kiosk machines, school shop cash collections, etc.
• Other tasks, duties or projects as assigned from time to time.

Internal Controls, Policies and Standard Operational Procedures

• Be a partner with the Director of Finance to streamline internal processes and design new policies and procedures.
• Involve and coordinate the assigned pipeline projects, analyze the impacts of current process and propose constructive and feasible improvements and solutions.
• Prepare new policies and procedures with professional quality of best industry practice and compliance with rules and regulations of the school and the governments.
• Coordinate discussions and meetings with relevant team members, keep proper record of meeting discussions and track project progress.
• Prepare presentations for briefing of new policies/SOPs to the school management, stakeholders and staff (wherever applicable).
• Closely monitor the progress of each assigned project and ensure the tasks are completed within the agreed timelines.
• Other ad‑hoc projects/tasks to be assigned.

Other Finance Operation

• Assist fund‑raising activities by coordinating with relevant departments to track funds, monitor disbursement of donations and keep proper accounting records.
• Update financial reports for fund‑raising events, CARE Committee, Student and Parents Committees.
• Assist all school events for collection and payments.

GL Function and Audit

• Prepare journals to ensure month‑end, year‑end closings and annual audit tasks are completed within timelines.
• Liaise with external auditor for audit related tasks, including but not limited to preparation of audit schedules, follow up audit issues and prepare supporting documents required by the auditor.
• In charge of month‑end closing for the allocated functions, prepare/review related journals, debit note, credit note.
• Follow up bank reconciliation open items and carry out adjustments.
• Prepare monthly schedules and financial reports required from time to time.
• Coordinate with relevant team members to follow up the open items identified in the monthly schedule.

All Tax Related Matters

• Prepare/review quarterly GST filing calculation and reconciliation.
• Review withholding tax calculation and provide technical advice/support to AP officer.
• Assist to establish the control process for all tax compliance aspects.
• Communicate with IRAS, internal and external parties for tax related matters.
• Perform tax filings on IRAS websites.
• Assist to follow up, communicate and resolve tax matters with IRAS.
• Identify potential tax risks proactively and propose solutions.

IT and Other Ad‑Hoc Projects and Tasks

• Involve in the assigned IT related projects for Finance and Procurement Team.
• Implement new processes and policies in new systems if required.
• Design new forms for internal application/approval and other reports using Excel, Jotform, Microsoft Form and any other applicable software.
• Other tasks, duties or projects as assigned by the Director of Finance from time to time.

Knowledge and Experience

• Bachelor/master’s degree in accounting, finance or other equivalents, or professional degrees (e.g. ACCA).
• Hands‑on experience in all areas of finance operation, including but not limited to GL, AP, and treasury function for at least 8 to 10 years.
• Excellent knowledge and hands‑on experience of GST and withholding tax regulations is a must.
• Full hands‑on experience in handling both external and internal audit.
• Expert in payment processing and treasury related functions.
• Being IT tech savvy in learning new systems and designing new templates using IT tools.
• Good knowledge of Financial Reporting Standards of Singapore and Charity Accounting Standard.
• Experience in leading a small team with 3‑4 members.

Technical and Soft Skills

• Highly proficient and advanced level in Microsoft Excel, Word and Power Point.
• Excellent communication skills in liaising with various internal and external stakeholders.
• A stress‑taker with high level of tolerance, patience, and proactive mindset in resolving issues across internal and external departments.
• Willingly flexible for longer working hours (may include ad‑hoc weekends) during peak seasons and school events.
• Embrace “student focus” culture and have “customer service” mindset to promote professional services to the community.
• Passionate to achieve continuous improvement and willing to go beyond comfort zones.
• Adapt quickly to the changing environment and be flexible in possible areas while maintaining professional codes of conduct.
• A team player with a spirit of sharing and willing to help others.
• Highly self‑motivated, self‑driven and proactive to resolve issues.
• Flexible to take on additional tasks or changes in work scopes when required.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to [e-mail]

We regret only shortlisted candidates will be notified.