Account and Admin assistant

NICE MINIMART PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A retail company in Singapore is looking for an individual to manage financial record keeping and accounts payable/receivable. Responsibilities include processing invoices, maintaining accurate records, data entry, and providing administrative support to the accounting team. Strong communication skills and attention to detail are essential for liaising with clients and vendors.

Responsibilities

• Maintain accurate financial records and update sales and purchase ledgers.
• Process invoices and manage petty cash.
• Enter financial information into accounting software and manage spreadsheets.
• Perform bank and account reconciliations.
• Handle mail, answer phone calls, and manage files.
• Assist with preparing financial reports and supporting audits.
• Communicate with clients, suppliers, and other third parties.

Job description

Key Responsibilities

• Financial Record Keeping:Maintain accurate financial records, update sales and purchase ledgers, and record daily transactions.
• Accounts Payable/Receivable:Process invoices, manage petty cash, track expenses, and ensure timely payments to vendors and from clients.
• Data Entry and Processing:Enter financial information into accounting software, manage spreadsheets, and prepare documents like invoices and expense reports.
• Reconciliation:Perform bank and other account reconciliations to ensure balances match.
• Administrative Support:Handle mail, answer phone calls, manage files (both digital and physical), and provide general administrative assistance to the accounting team.
• Reporting and Audits:Assist with preparing financial reports, checking calculations, and supporting audits by ensuring accuracy and compliance.
• Liaison:Communicate with clients, suppliers, and other third parties to gather financial information or resolve discrepancies.