6723 - Shipping Documentation Admin [Freight forwarding Industry]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm in Singapore is seeking a Shipping Documentation Admin to manage freight forwarding operations. This role requires at least 2 years of relevant experience and familiarity with Microsoft Word and Excel. Responsibilities include liaising with clients and subcontractors, handling shipment documentation, providing updates, and ensuring compliance with customs regulations. Competitive salary of $3000 - $3200 offered.

Qualifications

• At least 2 years of relevant work experience in the freight forwarding industry.
• Must be familiar with Microsoft Word and Excel.

Responsibilities

• Liaise effectively with subcontractors and clients to ensure timely shipment execution.
• Provide regular updates to customers regarding shipment status.
• Coordinate collection and delivery schedules with subcontractors.
• Manage Bill of Lading issuance and oversee payment arrangements.
• Prepare and process customs declarations according to regulations.
• Generate accurate billing and ensure completion before cut-off dates.
• Support continuous improvement initiatives and enhance service delivery.

Skills

Freight forwarding experience

Microsoft Word

Microsoft Excel

Job description

Shipping Documentation Admin (Freight forwarding)

5 days, 9am- 5.30pm

Address: Clemenceau Avenue, UE Square Singapore 239920 (Fort Canning)

Salary: $3000 -$3200

Job scope:

• Liaise effectively with subcontractors, carriers, overseas agents, internal departments and clients to ensure timely and accurate shipment execution.
• Provide regular updates to customers regarding shipment status, schedules, and any changes to arrangements.
• Coordinate collection and delivery schedules with sub-contractors, including warehouse handling and cargo readiness.
• Work closely with carriers to manage Bill of Lading (BL) issuance and collection and oversee payment arrangements.
• Manage end-to-end operational tasks across import/export shipments, cross-border trucking, and cross-trade movements.
• Prepare and process customs declarations in compliance with regulatory requirements.
• Generate accurate billing and invoices, ensuring completion before monthly financial cut-off dates.
• Maintain operational records and ensure data accuracy in internal systems.
• Support continuous improvement initiatives to enhance service delivery and cost efficiency.
• Collaborate with business development, sales and indoor sales team to resolve shipment issues and improve client satisfaction.
• Assist in vendor performance reviews and contribute to operational reporting when needed.
• Contributes to team effort by accomplishing related results as needed.
• To perform other duties and tasks as assigned.
• Adhere to all company policies in areas of Compliance, HSSE&Q, Code of Business Conduct, Employee Handbook.

Requirements:

• At least 2 years of relevant work experience in the freight forwarding industry.
• Must be familiar with Microsoft Word and Excel.

https://wa.me/6596420989

WhatsApp: [phone] (Han)

Email: [e-mail]

Chaw Chiaw Han, Reg No: R22106723

The Supreme HR Advisory Pte Ltd, EA No: 14c7279