6723 - Shipping Documentation Admin [Freight forwarding Industry]

The Supreme HR Advisory; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore seeks a Shipping Documentation Admin to manage end-to-end operations in the freight forwarding industry. Key responsibilities include liaising with clients and subcontractors, providing shipment updates, and preparing customs declarations. Candidates should have at least 2 years of experience and be familiar with Microsoft Word and Excel. This role offers a salary of $3000 - $3200.

Qualifications

• At least 2 years of relevant work experience in the freight forwarding industry.
• Familiarity with Microsoft Word and Excel is required.

Responsibilities

• Liaise with subcontractors, carriers, and clients to ensure shipment execution.
• Provide regular updates to customers about shipment status.
• Coordinate collection and delivery schedules with subcontractors.
• Manage Bill of Lading issuance and collection.
• Prepare customs declarations in compliance with regulations.
• Generate accurate billing and invoices.
• Maintain operational records in internal systems.
• Support continuous improvement initiatives for service delivery.

Skills

Communication

Coordination

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Job description

Shipping Documentation Admin (Freight forwarding)

5 days, 9am-5.30pm

Address: Clemenceau Avenue, UE Square Singapore 239920 (Fort Canning)

Salary: $3000 -$3200

Job scope:

• Liaise effectively with subcontractors, carriers, overseas agents, internal departments and clients to ensure timely and accurate shipment execution.
• Provide regular updates to customers regarding shipment status, schedules, and any changes to arrangements.
• Coordinate collection and delivery schedules with sub-contractors, including warehouse handling and cargo readiness.
• Work closely with carriers to manage Bill of Lading (BL) issuance and collection and oversee payment arrangements.
• Manage end-to-end operational tasks across import/export shipments, cross-border trucking, and cross-trade movements.
• Prepare and process customs declarations in compliance with regulatory requirements.
• Generate accurate billing and invoices, ensuring completion before monthly financial cut-off dates.
• Maintain operational records and ensure data accuracy in internal systems.
• Support continuous improvement initiatives to enhance service delivery and cost efficiency.
• Collaborate with business development, sales and indoor sales team to resolve shipment issues and improve client satisfaction.
• Assist in vendor performance reviews and contribute to operational reporting when needed
• Contributes to team effort by accomplishing related results as needed
• To perform other duties and tasks as assigned
• Adhere to all company policies in areas of Compliance, HSSE&Q, Code of Business Conduct, Employee Handbook

Requirements:

• At least 2 years of relevant work experience in the freight forwarding industry
• Must be familiar with Microsoft Word and Excel

https://wa.me/6596420989

WhatsApp: [phone] (Han)

Email: [e-mail]

Chaw Chiaw Han, Reg No: R22106723

The Supreme HR Advisory Pte Ltd, EA No: 14c7279