1310 Admin Assistant/School/Farrer Road

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A school administrative service provider in Singapore seeks a receptionist for providing customer service and administrative support. The ideal candidate has 3+ years of relevant experience in a school environment and strong interpersonal skills. This role requires multitasking under pressure during peak hours and following standard operating procedures.

Qualifications

• At least 3 years of relevant experience in frontline service as a receptionist.
• Experience in a mainstream school environment.
• Ability to handle multiple tasks under pressure.

Responsibilities

• Provide customer service at the school's reception counter.
• Handle incoming telephone calls and redirect as necessary.
• Support administrative tasks like data entry and meeting preparations.

Skills

Customer service

Interpersonal skills

Multi-tasking

PC literacy

Job description

Overview

Name of School: St. Margaret’s School (Secondary)

Contract Period: From 01 DEC 2025 – 30 NOV 2026 (Firm Period).

(Start date may differ, depending on the issuance of the Letter of Acceptance.)

Option to Extend: 01 DEC 2026 – 30 NOV 2027

Working Hours:

• Mondays, Tuesdays, Thursdays and Fridays: 7:00am to 4:00pm, inclusive of a 45min lunch break
• Wednesdays: 7:00am – 3:30pm, inclusive of a 45min lunch break
• Service is not required on Saturdays, Sundays and gazetted public holidays

Job Scopes

The Services required are set out as follows:

(A) Reception

• Provide customer service at the school’s General Office reception counter. This includes handling queries and requests from the public, staff and students.
• Handle all incoming telephone calls (including redirecting the calls to the correct personnel or taking down messages where necessary).
• Make telephone calls to parents / students / customers / suppliers as directed by the school.
• Follow the school’s standard operating procedures (SOPs) closely (e.g. school safety and security SOPs and SOPs in handling late reporting students, injured/sick students, etc.).
• Keep the reception area neat and tidy at all times.
• Be able to multi-task effectively, especially during peak hours: school arrival time, recess and school dismissal time.

(B) Administrative Support

• Provide admin. support in areas of data collation, data-entry, operate office equipment and relevant online systems.
• Set up and prepare rooms for meetings (e.g. prepare hot water and beverages).
• Follow the school’s SOPs and provide administrative support together with the School Admin. Team.
• Play a role in the school emergency exercises and other administrative/operational areas, which may be required from time to time.

Requirements

• Preferably have at least 3 years relevant experience in providing frontline service as receptionist.
• Preferably have experience working in a local mainstream school environment in providing service at reception counter.
• PC literate.
• People-oriented and have good interpersonal skills.
• Able to multi-task and be composed under pressure.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322 Cynthia Lai | Registration No: R25146301